What if you could get all your documents (paper and digital) scanned and be readily accessible, in your desktop or on the road. That’d be cool, isn’t it? What if you don’t have to do the scanning yourself? Even better, right? Who said that you can’t eat your cake and have it too?
OfficeDrop’s users already enjoy the convenience of having all their documents available in one central location, and access it using a web browser. Now, you can also have those documents available right at your desktop, thanks to Evernote.
Evernote, in their own words, helps you to Remember Everything. You can capture and access information using whatever device or platform you find most convenient. Everything you put into Evernote is always synchronized across all of your devices.
Exporting your scanned, uploaded and emailed documents from OfficeDrop to Evernote automatically synchronizes those documents to the Evernote desktop client (available for both Windows and Mac) and to your iPhone. Like other documents in Evernote, the contents are made searchable.
So, why is this cool?
Here are a few examples of how OfficeDrop and Evernote can help you:
- Access scanned documents on your desktop: Stuck in the airport, without an Internet connection? Need to look up that contract? Need access to last month’s invoices? No Problem. Use the Evernote desktop client to view documents scanned at OfficeDrop, right in your desktop. Impress your client with all the information in your fingertips.
- Access scanned documents on your iPhone: Have your recipe Collection at OfficeDrop? Need to look up the ingredients at the grocery store? Use your iPhone, get all the ingredients, save an additional trip. Guests love your brownies and you score brownie points with your spouse.
- Microsoft Document Formats now searchable in Evernote: Wish you could search the contents of your Word documents, Excel spreadsheets and Powerpoint presentations in Evernote? No problem. Upload them to OfficeDrop and Send to Evernote. You can then search from the web, on your phone or right from your desktop. Talk about Ubiquitous Capture.
- Handwritten documents: Your class notes digitized at OfficeDrop? Handwritten documents (manuscripts, class notes etc,.) can be sent from OfficeDrop to Evernote, and thanks to Evernote’s handwriting recognition technology, can be searched.
So, what are you waiting for? Put your memory on steroids. Legally! Sign up now for Evernote and OfficeDrop and follow instructions here to get setup . And tell us how it helps YOU remember everything, including paper.
This is something I’ve been waiting for for a long time! I’ve always thought that OfficeDrop and Evernote were natural partners.
Several questions:
Is it possible to have “Send to Evernote” be a default for all documents? Is it possible to have “Send entire document” to be a default?
If I change a label on a document I’ve sent to Evernote, will the new label be sent to Evernote automatically, or will I have to manually choose to send it again? And if I do send it again, will that leave me with two copies of the same document in Evernote?
If I delete a document in OfficeDrop, will it also be deleted in Evernote? And vice versa, if I delete a document in Evernote, will it be deleted in OfficeDrop? I’m concerned about this because of OfficeDrop’s relatively low page limit, compared to Evernote at least. To avoid hitting the 3000 page limit in my OfficeDrop account, I’d like to be able to send some documents to Evernote and then delete them on OfficeDrop. But that wouldn’t work if deleting them on OfficeDrop automatically deleted them on Evernote.
Hello Prasad et al,
I’m delighted that this collaboration has occurred, and it will make both services stronger.
Here’s my one question… I know that OfficeDrop has worked hard to insure the security of the documents it maintains and scans. In reading the Evernote “Privacy Policy” I’m not convinced that my documents will have the same level of security, and what happens in case of breach. Currently, I have only used Evernote for things captured on the web which are already public data. However, if I send my OfficeDrop docs to Evernote, will that put my sensitive personal information at greater risk?
What are the current agreements/arrangements between the companies re: this issue?
Many thanks,
Erin
Erin Elizabeth Wells
Certified Professional Organizer
CEO & Founder, Living Peace, LLC
Immediate Past President, NAPO-New England Chapter
@Bob-Finn. Thanks a lot for your questions.
1. Sending all documents to Evernote will be part of the future roadmap, if we see enough demand.
2. We will be adding “Send Entire document” as a preference, which can be turned on or off by default. Thank you for your feedback.
Currently, the “Send” functionality between OfficeDrop and Evernote is one-way and not a “synchronization” like feature. Based on user input we expect to add more features in the future. In this context, here are the replies to the subsequent questions:
3. If you apply a new label or modify a label, you would have to send it again to Evernote, and yes, it will be a duplicate in evernote.
4. Once you send a document to Evernote, it is completely independent of its OfficeDrop equivalent. Deleting in one system will not delete in the other. This gives you the flexibility of having one account independent of the other.
@Erin: Thank you for your comment. The documents stored at OfficeDrop and Evernote are covered by the respective privacy policies. We recommend that each user review the individual policies and decide based on their own unique needs and concerns.
That said, if there are any specific items that you would like us to address, please send us an email (contactus at pixily dot com) and we will investigate further.
Thanks, Hugh. I have updated the post
While I like the option to move OfficeDrop content to an external system, I had a pretty bad experience with Evernote while I was a premium customer for a few months, so I just don’t trust Evernote to be that external system. My hope is that OfficeDrop will integrate with Google Docs soon, since I did really love the OfficeDrop service.
Side note – my problems with Evernote were: desktop sync always failed, desktop UI was extremely slow. It just did not work as advertised (for me), so it was less trouble to just stop using the service. I would gladly reactivate if these glitches went away, since the service was very attractive to me!
[...] who OfficeDrop is for, the seed behind the idea, how the service works and also covers details on OfficeDrop’s integration with Evernote. A nice introduction to our service, especially from one NAPO member to [...]
That’s too bad, as we’ve had great luck with Evernote and really like the service! We think they are doing some really innovative things with document & image capture and sharing and also with their character recognition software.
[...] already has an integration with Evernote (see our first blog post about it here), but now organizing your paper and digital documents using the two services just got even easier! [...]
[...] who OfficeDrop is for, the seed behind the idea, how the service works and also covers details on OfficeDrop’s integration with Evernote. A nice introduction to our service, especially from one NAPO member to [...]
This would be really helpful to maintain an organized and productive working environment. Paper documents could really pile up over time if you do not know how to keep things in order and when you need to locate a document for your boss. There are files that can be stored in computer hard drives while there are those that still needs a hard copy. When you work in a clean and organized working environment, it becomes stress-free and you will feel more comfortable as you make a living.