OfficeDrop is happy to announce the release of another tutorial video, which demonstrates how to use your OfficeDrop account to share documents online with friends and co-workers. Sharing digital documents across your business is a great way to expedite projects and increase productivity.

Sharing documents online with OfficeDrop is simple and secure

Just select the document or folder you wish to share, and enter email addresses to which a secure link will be sent. You are always in control of your share documents with features like share duration, download access and other security features.

*See the tutorial video below for more in-depth descriptions and examples.

Recap: OfficeDrop Online Document Management – Sharing Documents Online

In order to share a single document, move to the document’s options under the document snippet and click the ‘More’ button.

From the dropdown menu, select ‘Share’ and you will be required to fill out sharing options.

Choose Security Options

• First specify whether the share is public or private. Public shares can be accessed by anyone with the link you have sent, while a private share limits sharing to a specific email address.
• Choose whether to grant printing or download access and whether annotations will be visible.
• Designate emails of those you wish to share with.
• Edit share duration to choose how long the document is shared.
• Personalize the message sent to recipients.

Once finished, hit send and your document will be shared.

Note that under the document snippet, your current active share is shown, along with previous shares of that document.

You can view all of your shared documents from the shared items list located left of the interface, under the labels list.

Also note that OfficeDrop grants you the option of expiring a share so that you always have control of your share durations.

Sharing Folders Online

To share a folder, first click the folder you want to share and select ‘Share’ from the ‘Actions’ menu. You can also access the share button from an individual folder’s options by clicking the arrow to the left of a folder name.

Fill out the sharing form and your folder will be shared.

We hope this tutorial has been helpful. Please leave a comment or contact us with any questions or comments.

This entry was posted on Tuesday, January 26th, 2010 at 12:30 pm and is filed under Document Management, Organization, Product, Product Announcements, Product Features. You can follow any responses to this entry through the RSS 2.0 feed. You can leave a response, or trackback from your own site.