You love searching your documents and adding labels in your OfficeDrop account, but are you using the online document management system to its full potential? OfficeDrop is packed with productivity boosting features – some of which you may not even know exist. To help you get the most out of your online OfficeDrop account, here are 5 of the best features that you might have overlooked.
Phrase Search
This feature was added recently, and it takes document retrieval to a new level of accuracy. Just like you do with Google, you can put quotes around a search term to indicate you only want results containing those words in that order. By searching “expense report,” with quotes, you don’t have to see documents containing only one of the terms, saving you a lot of time finding the document you want.
Expire a Share
If you don’t already know, you can easily share documents with friends and co-workers. For detailed instructions on sharing, see our tutorial video. If you already know about this feature, you should also know that what you giveth, you can taketh away. Meaning: any document share can be expired at any time, assuring that you are always in control of your documents.
Folder Share
Ok, so you already know you can share documents, but did you know you can also share an entire folder? The same way you can share a document, limiting access, privacy etc, you can also share a folder. To do this just click the small arrow next to the folder you wish to share, select “share,” and specify sharing options. Of course once you share a folder you can expire that share at any time.
Upload to Folder
Uploading from your desktop is fast and easy, but did you know you can upload files directly into a folder of your choice? By going back to that little arrow next to the folder you can access that folder’s context menu and select “Upload Files.” As you might guess, upload documents from there and they will be uploaded right into that specific folder.
Downloaded PDFs Stay Text-Searchable
A lot of people ask “When I download a PDF to my desktop, is it still text searchable?” When they do, we’re happy to answer “They sure are.” Once a document is scanned into OfficeDrop, it is converted into a text-searchable PDF automatically unless specified otherwise. That way you can download to your machine, open it with any PDF reader and you will still be able to search that document.
