Get ready to face 2010 with a cleaner desk and better organization through smart document management and better paper management. Here are some easy tips you can use to start the New Year off right by taming your paper problem.

• Use the New Year as an excuse to purge. Do you know what all of those folders are? Are any a surprise or just plain old? Throw them away if you don’t need them.
• Learn from your failures. Do you have a pile of paper somewhere on your desk or floor that has been slowly growing? That’s a “fail” to properly manage your documents. Go through the pile and look for patterns – are any similar items piling up? If so, you probably need a folder or special storage space for that type of document.
• Move files you don’t need regularly to more long term storage. If space near your desk is precious, archive-able items to make room for documents you need every day.
• Consider going digital! At OfficeDrop, we always encourage small businesses and home offices to go paperless by going digital. You might be a good candidate for going digital if you:
  • Need to access your documents from multiple locations, such as your home office, office office, customer sites, etc.
  • Lose documents or need document backup. Since OfficeDrop will scan your paper and store it securely on the cloud, you will never lose your paper again!
  • Love search engines for finding information. Since going digital with OfficeDrop allows you to text search within your paper, it’s like a search engine for paper. If you are a search engine junkie then digital paper may be the thing you need.
  • Constantly share paper documents. Do you need to collaborate with other people but find that copying and distributing paper documents is too cumbersome? OfficeDrop’s secure share allows you to let anyone see your paper and digital files but gives you the control to revoke access at any time.

If you are ready to go paperless, checkout OfficeDrop’s pricing plans.

Happy New Years!

This entry was posted on Friday, January 1st, 2010 at 8:26 am and is filed under Benefits, Document Management, Organization, Paperless, Paperless Champions. You can follow any responses to this entry through the RSS 2.0 feed. You can leave a response, or trackback from your own site.