Web-Based softwares and applications have been reshaping the way startup companies do business. They lower costs, improve productivity, and allow employees to work from any internet connection. For these reasons, it’s no wonder so many startups utilize Google applications in their day-to-day operations. Not only are most of them free, but Google apps like Gmail and Google Docs make sharing and organizing information a nearly effortless task.
That’s why we developed the ScanDrop scanning software and our link to Google Docs feature, allowing users to finally bring the information on their paper documents to the convenience of Google Docs.
If you’re not already using Google Docs for your business, it is worth a look. Here are 3 reasons Google Docs is a great choice for editing documents online.
1. Collaboration Made Simple:
Easily the greatest advantage of Google Docs is the allowance of multiple employees to access and edit the same documents from any internet connection. Google Docs thus brings every concerned party to the same platform, and edit history keeps everyone on the same page. Spreadsheets are particularly helpful, allowing a grid of dates and schedules that can be updated instantly. In addition, individual documents can be shared via email, and viewing and editing access can be limited, boosting accessibility while preserving your documents’ security.
2. Save Space and Organize
One problem with digital documents is that they tend to reproduce at an alarming rate - especially when being edited by multiple parties. If many different edits are involved, you can easily find your desktop and email being crowded by multiple versions of the same document. With Google Docs, the same document can be edited in one space by multiple people, so you never need more than one file taking up room. If necessary, you can save multiple revisions and keep them on Google Docs, not your desktop.
3. Cost Effectiveness
Obvious but important, Google Docs is a free application. You don’t get much more cost effective than that, especially with an application as functional as Google Documents. By operating in Google Docs, you will find yourself saving money by increasing productivity, and lowering the volume of paper that continuously has to be printed and marked up for editing.
Google Docs is a great collaborative tool, and one we use ourselves as an organized place for co-workers to convene on any digital documents. With our ScanDrop scanning software and link to Google Docs featue, the same can be done with scanned paper documents as well. If you don’t already use Google Docs, we highly recommend it to any business that deals with information online.