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Archive for the ‘Product Updates’ Category

OfficeDrop Gets Your Paper into Evernote

Wednesday, July 14th, 2010

We’ve just issued a press release to let everyone know that OfficeDrop now acts as a cheap, easy way to get all of your paper into Evernote.

Good News For Evernote Users

With OfficeDrop’s new, automatic scan to Evernote it’s simple to get text-searchable paper into Evernote. Users signed up for OfficeDrop document scanning can now set their account to automatically upload all scans, not just manually push selected scans, to Evernote. Evernote customers can drop their paper into OfficeDrop’s prepaid envelopes, put the envelopes in the mail and OfficeDrop will automatically scan all paper directly into the customer’s Evernote account. Learn more about using OfficeDrop’s mail-in scanning service to Evernote here: http://www.officedrop.com/officedrop-evernote

If you want to scan documents yourself, you can also self-scan paper documents to Evernote with OfficeDrop’s free scanning software, ScanDrop. The ScanDrop scanning software that you use to scan to Google Docs is now completely compatible with Evernote. ScanDrop connects TWAIN enabled scanners on Windows machines directly with Evernote. From the convenient ScanDrop application, users can view, edit and upload their scans to Evernote, all without having to open a web browser or Evernote. Get the free ScanDrop software here: http://www.officedrop.com/scandrop-scanning-software/

We hope you enjoy the new ways to get paper into Evernote. This way you can remember paper document as well as digital documents and never forget a thing.

Posted in Press coverage, Product Announcements, Product Updates | No Comments »

Use OfficeDrop to Embed PDFs in Your Website HTML

Tuesday, May 25th, 2010

Did you know that you can use OfficeDrop to embed your documents on a webpage? It’s simple.

If there’s a document you want to share via a webpage, you can just paste some code into the HTML and you’ve got a webpage with an embedded OfficeDrop PDF document - just like this one here (how-to below):

Pretty cool, huh? Just another new feature we’ve provided to help you get the most out of your documents. (Don’t worry, the size is only restricted so you can see our handy Blog navigation on the right).

How did you do that?

If you’ve ever embeded a Youtube video, you’ll be familiar with the process.

To embed an OfficeDrop document’s URL on your site, find the document you want to publish, and from the list view click the “More” dropdown menu and then select “Embed URL” (you can also select this button from the individual document view).
Then, agree to the disclaimer, and click “Publish.” After that, OfficeDrop will provide you with a widget code that you can paste into your site’s HTML.
Be sure to change the height and width of the image to your preference before copying the code.
All that’s left is to copy paste into your site’s code, and your document will be on display.

For help embedding OfficeDrop documents on your blog, see the Youtube embedding instructions here. Just paste the OfficeDrop generated code where the Youtube code would go.

Posted in OfficeDrop, Product, Product Announcements, Product Features, Product Updates | No Comments »

OfficeDrop Featured in Intuit’s “Get Organized Get Rewarded” Event

Tuesday, May 4th, 2010

OfficeDrop and Intuit, the nation’s number one selling accounting software package, want small business owners to know that getting organized and going paperless is easier than you think! OfficeDrop will be showcased among the Intuit Marketplace’s best organizational tools in Intuit’s “Get Organized. Get Rewarded.” event this month. OfficeDrop’s mail-in scanning service and online document management are offering a free trial through the Intuit Partner Program.

The Intuit “Get Organized. Get Rewarded” Campaign offers customers limited-time deals on web apps focusing on office organization. OfficeDrop’s free trial is a great opportunity to see how document scanning and online document management can save money and improve productivity. In addition to the exclusive deals featured with the individual apps, those who sign up for an app will have a chance at winning a free Kindle e-reader.

We’ll be updating our blog with more organizational tips and tricks and more happenings as the “Get Organized. Get Rewarded” event continues this month!

Posted in Benefits, Document Management, OfficeDrop, Organization, Paperless, Product Updates, document scanning service | 1 Comment »

New OfficeDrop Features: Favorite Documents and Phrase Search

Monday, May 3rd, 2010

We’re always innovating to make a better OfficeDrop product, and recently we added two more features to make it easier to find your scanned documents. For your document management pleasure, we would like to introduce the “Favorite Documents” feature and phrase searching.

Favorite Documents

You have favorite songs and websites, why not favorite digital documents? To help out those who have a handful of documents that need constant reference, you can now make a document a “Favorite Document”, which will place it in the “Favorite Documents” list under the “Labels” list. “Favorited” documents are in no way moved from previous folders or labels, so they stay organized, but easily accessible. To show a document you care, click “More” and then “Favorite Document” from that document’s list view, or click “Favorite Document” from the options on the right of the full document view. To remove documents from the favorites list, simply repeat the previous sequence which will then provide a “Remove Favorite” button.

Phrase Search

To speed up your text-searching, OfficeDrop can now recognize and filter by a specific phrase. As with other search engines, you can throw quotations around your search (e.g. “document scanner”) and the results will yield only documents that feature those words in that order. This feature gives more power to your search bar, and saves you the time of sifting through pesky coincidental matches for common words within your search terms.

It’s thanks to customer feedback that we are inspired to add new features like these, so we encourage you to keep your questions and comments coming. In the meantime, we hope you enjoy these two new features and we’ll be here building new ways to make document management easier.

Posted in Document Management, Product, Product Announcements, Product Features, Product Updates | No Comments »

New Feature: Duplicate Notification

Friday, January 15th, 2010

We have found that during the uploading and scanning process, people sometimes submit multiple copies of the same document, or submit a document that has been scanned previously. Whether this is intentional or by accident, duplicates can clutter your document list, and take up excess storage. For this reason, there is now a way to see when duplicates are submitted on your OfficeDrop online account.

The New Duplicates Tab

From your ‘Inbox’ tab, which shows current uploads, Users will now see a ‘Duplicates’ tab. When the system senses an upload that already exists in storage, it stores it under the duplicates tab before it is processed. In the duplicates tab, the user is shown which documents are suspected to be duplicates, and which existing documents they are a duplicate of. Documents are suspected duplicates if the user, name and size coincide. The user can then review both documents, and choose whether the suspected duplicate should be processed anyway, or deleted.

Just one of the many ways OfficeDrop keeps you organized. Feel free to leave any questions of comments below.

Posted in Benefits, Product Announcements, Product Features, Product Updates | No Comments »

A Few Touchups for the New Year

Monday, January 11th, 2010

Over the past month or so, we have introduced a few “touch-ups” to the OfficeDrop Application. These are by no-means ground breaking features, but more along the lines of “usability enhancements” and “I can’t believe it wasn’t already there”.

Here are a few of the noteworthy ones:

Context-Menus for Folders and Labels

Folders Menu Screenshot

Folder context menu screenshot

Labels Menu Screenshot

label-context-menu2

Now you have a “right-click” for each individual folder and label. Just click the arrow to the left of the folder or label name and you are given a list of options specific to that classification.

Drag and Drop Feature

You can now Drag and Drop documents to both folders or labels. To do this, just click and drag document snippets to either a folder or label in the folder or label menu. Dragging to a folder will move that document from any folder it was in previously, to the new folder. Dragging to a label will simply add that label to the list of already applied labels.

Posted in Document Management, Product Announcements, Product Features, Product Updates | No Comments »

New Online Document Management Feature

Thursday, January 7th, 2010

Uploading your documents directly to a folder

To simplify your organizational process, OfficeDrop has introduced a new feature that allows you to upload documents directly to folders. This is especially helpful if you have a large number of documents to upload, and don’t want to spend time assigning documents to folders one by one. Uploading documents directly to folders which are already in use eliminates the need to search through document snippets in your OfficeDrop account and you can preemptively apply labels as well.

To upload a document directly to a folder:

From your home screen, click the arrow directly to the left of the folder name in the Folder menu box.
From the drop-down menu, select “Upload Files.” This will prompt a menu box.
Assign any labels you would like applied on the left side of the menu.
Click “Upload Files,” and select the document(s) you wish to upload.
Upload as many documents as you wish.
When you are finished, click “Close.”

: First select the folder into which you want to upload the file

: Second select a folder

: Next add labels (if you want) and push the "Upload Files" button

: Finally, select the files you wish to upload

Processing will begin immediately and your documents will finish processing under your Inbox tab, as usual. Once they have finished processing, your documents will appear in the designated folder.

Posted in Document Management, Product Announcements, Product Features, Product Updates | No Comments »

Pixily on your iPhone - View Your Paper on Your Phone

Monday, December 21st, 2009

There’s an iPhone-optimized website for that…

So it’s not technically an app, but OfficeDrop provides an iPhone optimized mobile web page, allowing you to access OfficeDrop’s best online features anywhere you go. Access your paper on your phone! In addition to the optimized page, users can always use their iPhone to snap a camera-phone picture and email that to OfficeDrop for conversion to your online account.

From the iPhone mobile site you can search all of your documents, and browse documents by label.

To access the site, simply go to i.pixily.com on your phone’s browser, enter your login information, and away you go. Use the interface just like you would with your standard OfficeDrop online account.

Don’t forget to click the favorites (+) button at the bottom of Safari and then “Add to Home Screen,” so you can see a shortcut to your homescreen, and access your online documents as quickly as possible.

Posted in Benefits, Customer Satisfaction, Document Management, Product Features, Product Updates | 2 Comments »

Move to Folders and Apply label via email - The power of information in its context

Wednesday, November 4th, 2009

OfficeDrop’s document management service is all about information. We provide very easy ways to capture information (including paper documents), and even easier ways to access it and act on it. Often times, there is maximum context associated with the information when you are actively dealing with it the first time and then it is the context that helps us retrieve the information later on. Context is what provides the vivid details and lights up our neurons later on when we need to access that information from our memory. This is why Context is an important aspect of the Getting Things Done methodology too.

So, how does this matter to you when using OfficeDrop?

When sending emails to your OfficeDropmail email account, you can now specify the folder that you want to move the attachments (or the email itself) to and can also specify what labels you would like to apply to those documents once they are processed in to your OfficeDrop account.

Why is this powerful?

It is powerful because, at the time that you forward the information is when you exactly know how you want to organize it. You don’t have to log back into the system later on just to organize your documents. Also, if your clients, partners or vendors are sending documents to your pixily account, you can ask them to specify the folders and make it easy on yourself

How does it work?

To move the email attachments (or the actual body itself) to a folder called “Customers/Acme-Corp”, you just have to specify #Folder: Customers/Acme-Corp in the subject line. If the folder structure already exists, your documents will be moved to that folder and if not, those folders will be created for you. Similarly to apply the labels “Invoice” and “2009″ to those documents in the email, you can specify #Label: Invoice, 2009 in the email’s subject line. We accept most known variations such as #Folders, #Labels etc,.

But how do I know what folders and labels I have?

We understand it is not easy to keep track of this all the time. So we have given you a couple of easy ways to save a copy of your folder and label list. From the Folder Actions Menu and the Label Actions Menu, you can save a PDF version of your folder and label list, or you can send an email with your folder and label list.

Print Email and Copy Folder list to Clipboard

These actions are also available from the page where you configure your email via upload (https://www.pixily.com/ze/tools/email_upload )

Print or Email Folder list from The Tools Menu

This is another small, yet really useful way that we hope will help you save time in organizing documents and capturing as much context as you can provide at the time of sending emails. We hope you find it useful. Let us know what you think.

Posted in Document Management, Organization, Product Features, Product Updates | 1 Comment »

Introducing Folders and Filters in Pixily

Friday, August 7th, 2009

We have to admit that we initially resisted it, but true to our culture of being customer-driven, we are introducing Folders in OfficeDrop. Yep, as of today, You can pretty much do all the good stuff with folders(create, delete, rename, organize, etc,.) that you can also do in your PC or Mac.

To learn more about the new features and other UI changes, you can watch this 5-minute video or read the rest of this post with screenshots.

Folders:

Folders act much the same as how they do in our desktop computers. Clicking a folder opens the folder to display the documents in that folder. You can move folders around using drag-drop, and share folders. When you share folders, any time you add or remove documents from those shared folders, the recipients automatically see the updated version of your folder. And ofcourse, you can expire the share if you would like.

Folders and Folder actions

Restoring deleted folders from trash, and moving uploaded documents to a folder (while they are being processed) are conspicuous by their absence and we are working to fix that. Stay tuned.

Labels:

The current labels functionality largely remains the same, with one exception. All the label specific actions can now contextually performed right from the Labels display, rather than from the Organize tab.

Label Actions from the label list

Search and Filters:

Our powerful content search functionality got even more juice. After searching for a term, you can now filter the results further by viewing only those documents that belong to a folder, contain a label (or both). You can get more restrictive or less restrictive using the “Any” or “All” filters. You can keep adding folders until you narrow down or clear them all.

Search and filter using folders and labels

Ofcourse, filters work outside of search too. So, for example, you can find out all the documents that are in the “Paperless LLC” folder and have the label “2008″ in them.

UI Refresh:

We have also made some UI refreshes.

The Entire UI is more (jargon alert!!) ”AJAX”-ified. What this means is that we dont have to wait for pages to refresh, and provides for a more richer experience. For example, when I am viewing the list of all documents that are not labeled and apply a label to a list of documents, those documents are now removed from the list. This is great when you organize documents periodically by applying labels to them or moving them to folders.
The “organize” tab and the “share” tab have been replaced with the same functionality offered from the “Labels” and “Shared Items” menus.
The freed up real estate on the top has now made way to the Search bar.
Addons, Email preferences, which were all under the account page, have been separated out into a page of their own called “Tools”. (If you read into this that we are going to introduce more such tools in the coming months you would be absolutely right

UI Changes to the Navbar

This is a pretty exciting release for us and the beginning of many more things to come. How do you like the changes? What would you like added (or removed)? Let us know. We’d love to hear from you.

Posted in Product Features, Product Updates | 1 Comment »