OfficeDrop’s document management service is all about information. We provide very easy ways to capture information (including paper documents), and even easier ways to access it and act on it. Often times, there is maximum context associated with the information when you are actively dealing with it the first time and then it is the context that helps us retrieve the information later on. Context is what provides the vivid details and lights up our neurons later on when we need to access that information from our memory. This is why Context is an important aspect of the Getting Things Done methodology too.
So, how does this matter to you when using OfficeDrop?
When sending emails to your OfficeDropmail email account, you can now specify the folder that you want to move the attachments (or the email itself) to and can also specify what labels you would like to apply to those documents once they are processed in to your OfficeDrop account.
Why is this powerful?
It is powerful because, at the time that you forward the information is when you exactly know how you want to organize it. You don’t have to log back into the system later on just to organize your documents. Also, if your clients, partners or vendors are sending documents to your pixily account, you can ask them to specify the folders and make it easy on yourself 
How does it work?
To move the email attachments (or the actual body itself) to a folder called “Customers/Acme-Corp”, you just have to specify #Folder: Customers/Acme-Corp in the subject line. If the folder structure already exists, your documents will be moved to that folder and if not, those folders will be created for you. Similarly to apply the labels “Invoice” and “2009″ to those documents in the email, you can specify #Label: Invoice, 2009 in the email’s subject line. We accept most known variations such as #Folders, #Labels etc,.
But how do I know what folders and labels I have?
We understand it is not easy to keep track of this all the time. So we have given you a couple of easy ways to save a copy of your folder and label list. From the Folder Actions Menu and the Label Actions Menu, you can save a PDF version of your folder and label list, or you can send an email with your folder and label list.
Print Email and Copy Folder list to Clipboard
These actions are also available from the page where you configure your email via upload (https://www.pixily.com/ze/tools/email_upload )
Print or Email Folder list from The Tools Menu
This is another small, yet really useful way that we hope will help you save time in organizing documents and capturing as much context as you can provide at the time of sending emails. We hope you find it useful. Let us know what you think.
Click the Authorize Button in Evernote (You may have to login to Evernote)
You may consider having a notebook for recipes, a notebook for work related documents, a notebook for your kids’ artwork etc,.
OfficeDrop Scanvelopes, you may choose to have their contents secure-shredded by OfficeDrop. Your documents will be shredded approximately one week after your receive the email confirming that your documents have been digitized by OfficeDrop, thereby giving you adequate time to verify and ensure that all the contents are in your account. The shredded pieces are all “micro-cut” to provide maximum security (as opposed to just “cross-cut”).
