Archive for the ‘Document Management’ Category

Larger Multi-User Storage Pricing Plans Available

Thursday, January 26th, 2012

OfficeDrop has pricing plans to fit the needs of larger organizations. We now have a number of companies using OfficeDrop that have 10+ employees who all need access to the company’s files. Our Team Online Storage Pricing page has all the info you’ll need to pick a plan that works for your company. Each plan comes with additional storage and users, so you’ll have the ability to get the entire organization’s paperwork and digital files stored into the cloud.

Each plan is similar to the standard OfficeDrop monthly pricing plan – cancel at anytime, add users as your company grows or as your storage needs increase.

Below you’ll see the pricing plans; click through to sign up!

team storage pricing

Prasad on Fast Company – Innovating in a Crowded Space

Friday, January 13th, 2012

Prasad has another great post on Fast Company – this time on adapting in a competitive, crowded & commoditized market. It’s called “In the Commoditization of Everything, Adaptation Will Win.

He draws on OfficeDrop’s experience in the crowded cloud storage space and talks about how we are managing to grow despite the competition (one of our solutions includes our OEM cloud storage program.) The key point he makes: “Responsiveness to change is the number one advantage startups have over larger incumbents.”

Check out the piece!

 

New ScanDrop Mac Version

Tuesday, January 10th, 2012

The newest version of ScanDrop Mac is out in the Mac App Store.

ScanDrop for Mac and the free ScanDrop Lite let any Mac user integrate scanned paper with digital screenshots to create multi-page, searchable PDFs, and with a single click share them via social networks or store them in services like Evernote, Dropbox, OfficeDrop and Google Docs.

Now, you can scan a page, grab a screenshot, store in the cloud – and socially share via Twitter – all from one place! Once the document is created, users have the option of sharing text-searchable PDFs with an unique link that’s sent directly to email, Facebook, Twitter, LinkedIn, Delicious, Tumblr, and Amazon Wish List, to name a few. Popular online filing services like Google Docs, Evernote and OfficeDrop’s cloud filing cabinet are also supported, allowing users to drop OfficeDrop PDF files into their accounts and share them with anyone, anywhere.

Getting Files into OfficeDrop

Friday, December 30th, 2011

It’s easy to get files into OfficeDrop. We offer several ways you can quickly get your important documents into the OfficeDrop cloud filing system.

Here are the different apps you can use to get files into OfficeDrop:

OfficeDrop on Android
OfficeDrop on iPad
OfficeDrop on Windows Desktop (note: download starts immediately)
OfficeDrop’s Windows ScanDrop Scanner Software
OfficeDrop’s Mac ScanDrop Scanner Software

And, of course, you can always login to OfficeDrop via the web to upload and manage your documents.

We’ve recently created a video explaining some of the ways you can get your files into the system.

Happy Holidays from OfficeDrop

Friday, December 23rd, 2011

Happy Holidays from the team at OfficeDrop! We hope you have a great end to 2011 and wish you happiness in 2012.

We’ll be closed this weekend and Monday the 26th. We will be back in the office on Tuesday the 27th, but will have reduced staff the 27th and 28th, so we apologize if customer service responses are a little more slow than usual.

Have a great holiday season!

Sincerely,

All the OfficeDrop DropStars

 

Document Phrase Search

Wednesday, December 14th, 2011

One of OfficeDrop’s most powerful tools is the document search engine that comes with each OfficeDrop account. You can find words, numbers and phrases within your files – fast!

OfficeDrop’s search is a little different than traditional document search that you may be familiar with, because OfficeDrop looks within your files for the search. This includes doing something other services don’t offer – optical character recognition “OCR”.

OCR and Document Search

OCR (optical character recognition) is the software we use to turn a simple scanned image of your paper into a fully text-searchable digital document. Once OCR is employed, applications can recognize individual characters and effectively “read” the document. OCR is the software that makes it possible to text-search your scanned documents.

Document Phrase Search with OfficeDrop

Many of our clients have thousands of files stored in the OfficeDrop system, so narrowing down the search quickly may seem daunting. Thankfully, with document phrase search, finding the right file quickly becomes a lot more manageable.

Here is how phrase search works. Use quotation marks around a series of words to narrow down your search to words that appear in that specific order. So, if you put “invoice number” in quotes in the search box, the OfficeDrop search would first return results with those words next to each other.

Phrase Search

Phrase Search

That’s how easy it is! And phrase search works on your mobile devices as well, so you can use it on the go.

Login now to try using phrase search.

CloudBeat 2011 Result

Thursday, December 8th, 2011

Well, OfficeDrop did not win CloudBeat 2011 Innovation Showdown last week in Redwood City, but we did deliver a nice demo and meet some great people.

Congrats to the winner, Zadara Storage, a provider of virtual private storage arrays in the cloud!

You can read about our demo here on VentureBeat; here is what they wrote about our demo, “OfficeDrop also connects headquarters and workers in the field through file sharing, but it doesn’t end with the ability to share and manage users. Its mobile application allows small businesses to create and share files in the field. The company used the example of a cleaning service. At the end of a job, cleaners would need to fill out a proof of completion sheet, and take a picture of their work for the executives back at head quarters. Using the mobile app, workers can scan the completed sheet and take the picture of their cleaned room, which is created into a file and sent to the file share dashboard.”

The Cloud Makes All Services Frenemies

Tuesday, October 18th, 2011

An important business philosophy that we have here at OfficeDrop is the concept of “Frenemies” – we will work with other services that would historically have been considered competition if it makes sense for our customers. It means that we value our customers’ workflow and actively look to integrate our cloud filing system with other online, cloud and SaaS services that our customers are using. Our customers are small businesses who want to move to a “digital office” and away from having their different work processes silo’ed into particular, proprietary applications.

What’s a Frenemy (or Frienemy, depending on how you spell it)?

We believe that the cloud has changed the way software will be used. Old, desktop software that wrote special, unique and proprietary files and that trapped your data are out. Remember when a file could only be opened by the program that created it? Well, in the cloud all the smart providers have open APIs, which means your data can now be pushed (securely, of course!) from one application to another – making it easier for you to get your work done. This means that our service may have to work with other online storage companies, or companies that have overlapping features. Should we be competing with these companies and avoid integrating with them?

No.

We can only survive if our clients WANT to use our service. They can get their data out at any time, so we need to offer the best paper-focused, searchable storage service we can – and let customers use other best in class services in conjunction with ours – like our FreshBooks document management integration. We’ve got an open API, and if someone who might be close in features wants to connect with our service they are very much able to create a tight integration with the OfficeDrop service.

OfficeDrop Articles on the Frenemy Concept

Prasad wrote about how competing in the cloud is making companies frenemies in TechCrunch. Today he penned one on “Building a Business Around Frienemies” for FastCompany.

Frienemies

OfficeDrop’s iPad App Reviewed by a Customer

Monday, October 10th, 2011

You may remember when William Higgins wrote a piece on OfficeDrop’s ScanDrop software called “Scanning Documents to the Cloud with OfficeDrop.”

Well, he’s taken the time to write up a piece on our improved iPad application!

If you recall, William is a long time OfficeDrop customer who has been featured on the OfficeDrop testimonials page. He is an ECM technologist for a major bank, which means he knows a lot about managing content online.

He goes through the different organizational tools that are available on OfficeDrop iPad application, then talks about uploading and creating files using the iPad app.

Read how to manage documents in the cloud using OfficeDrop’s iPad application here!

Email Document Management with OfficeDrop

Monday, August 22nd, 2011

email document managementOfficeDrop power users know the power of OfficeDrop’s email document management feature, and every few months it makes sense for us to remind our newer users how easy it is to email documents into OfficeDrop.

Emailing documents into OfficeDrop works just like uploading documents into OfficeDrop. The email bodies and attachments in any of the supported formats will be processed to your OfficeDrop account, just like the documents you mail in or upload. It’s document management through email made easy!

How OfficeDrop Email Document Management Works

Each OfficeDrop account gets its own unique email address, which is <your-username>@myofficedrop.com. As an example, f the username you use to login at OfficeDrop is sarah32, your OfficeDrop email address will be sarah32@myofficedrop.com.

OfficeDrop handles attached documents. So, documents attached to the email, in addition to the email itself, will be uploaded into your OfficeDrop online digital filing system. OfficeDrop currently supports over 25 file types, including: PDF, TIFF, JPG, PNG, BMP, GIF, TXT, HTML, DOC, XLS, and PPT.

Of course, everything becomes text searchable and it’s easy for you to find documents you email into OfficeDrop just as you’d find documents that get uploaded or scanned into the system.

Fight Spam and Uncontrolled Emails

Nobody wants their OfficeDrop document management portal stuffed with spam emails or documents, so we’ve built safeguards into the system that help protect you from spam. You can provision/allow different email addresses to send files into your account – but this system works on a permission basis, meaning you have to give permission to anyone before they can start emailing documents into your account.

By default, only the email id that you provide while registering with OfficeDrop is enabled to send you email. So, if you provided sarah32z@gmail.com while registering with OfficeDrop, you can already send emails from that email id.

You can modify the settings by clicking into the “tools” “upload via email” links in your account (click here and log in to visit this page.)

Most of our users allow individual email addresses to send files into their account. However, you can also give permission to everyone in your company if you’d like by allowing everyone from specific email domains to email you. In other words, everyone who’s email ends in at “yourcompany.com” can be configured to send emails into your account.

We highly recommend that if you have multiple email accounts that you use then you should make sure you give those email addresses permission to email into your OfficeDrop account.

The following image also explains how to modify these settings:

Email to OfficeDrop 

Email to OfficeDrop

Advanced Email Document Management Features

Sending emails directly into specific folders and adding labels

Your emails and their attachments can be sent into specific folders at the time you send the email. By adding a simple string into your email’s subject you can change where it goes. Add #Folder: customers/acme corp to the end of your email’s subject line to send it into the “acme corp” folder. To add a particular label, the syntax is the same: #Labels: label1,label2,label3 in the email subject.

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