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Archive for the ‘document scanning service’ Category

Saturday, May 15th, 2010

DPI and what it means for your scans

DPI (dots per inch) is an important value when you’re talking about document scanning. It affects the quality of the image on different displays, OCR accuracy (which determines text search), the file size, and also determines possibility of resizing. DPI is especially important with respect to images if they are to be printed.

More Isn’t Always Better

Although documents can be scanned anywhere from 75 to 300 DPI, bigger isn’t always better. Different DPI values have different uses, and while a high DPI may be necessary for some projects, a lower DPI may be ideal for others. For example, the file size of an image scanned at 300 DPI is much larger than one at 100, so if you aren’t going to view your document on a high res display as with simple text documents, 300 is overkill and a waste of disk space. For descriptions of DPI values and their suggested uses, you can consult the free resource DocumentScanningService.com

Understand DPI with This DPI Guide

Also provided on DocumentScanningService.com, this free DPI guide will walk you through the difference in DPI values complete with image comparisons, and help you decide on the value that’s right for you. You can also visit the DocumentScanningService learning center for more general information about DPI and many other aspects of document scanning services and document imaging.

Posted in document scanning service | No Comments »

New ScanDrop Video for TWAIN Scanning

Wednesday, May 5th, 2010

In our first ScanDrop video, we showed you how you can scan directly to Google Docs with a Fujitsu ScanSnap scanner. Though the ScanSnap is a great scanner, there are a lot of other brands that use a different software protocol called TWAIN, and the ScanDrop scanning software works with all of these as well.

Basically, all you need to know is that configuring ScanDrop will be a little different if you aren’t using a ScanSnap. It’s still easy to do, so if you’re scanning with a scanner that isn’t a ScanSnap, see the following video to get ScanDrop up and running on your TWAIN scanner.

Posted in cloud computing, Customer Satisfaction, Document Management, Document Scanners, document scanning service, Product Announcements | No Comments »

OfficeDrop Featured in Intuit’s “Get Organized Get Rewarded” Event

Tuesday, May 4th, 2010

OfficeDrop and Intuit, the nation’s number one selling accounting software package, want small business owners to know that getting organized and going paperless is easier than you think! OfficeDrop will be showcased among the Intuit Marketplace’s best organizational tools in Intuit’s “Get Organized. Get Rewarded.” event this month. OfficeDrop’s mail-in scanning service and online document management are offering a free trial through the Intuit Partner Program.

The Intuit “Get Organized. Get Rewarded” Campaign offers customers limited-time deals on web apps focusing on office organization. OfficeDrop’s free trial is a great opportunity to see how document scanning and online document management can save money and improve productivity. In addition to the exclusive deals featured with the individual apps, those who sign up for an app will have a chance at winning a free Kindle e-reader.

We’ll be updating our blog with more organizational tips and tricks and more happenings as the “Get Organized. Get Rewarded” event continues this month!

Posted in Benefits, Document Management, document scanning service, OfficeDrop, Organization, Paperless, Product Updates | 1 Comment »

Digital Tax Documents Make Taxes Easy

Thursday, April 8th, 2010

On our website, we talk about how the IRS accepts scanned and digital tax documents. That’s right, as long as your digital documents are accurate re-creations of the paper document, the IRS is happy to have tax documents submitted electronically. This being the case, document scanning is a great way to backup, organize, and submit all of your important tax documents.

Have hundreds of receipts packed away in a filing cabinet? Unless you’ve spent a lot of time doing some extreme organization, it’s probably going to be a challenge to round all those guys up for tax season.

With OfficeDrop, you can scan all of your receipts or other tax documents to our online document management system. From there, locating and organizing documents is just a simple matter of entering terms into the search bar (e.g. “2009″), organizing with folders or labels (e.g. “business receipts 2009), and sending them off to the IRS. By scanning tax documents as they enter your office, you can keep tax documents organized the whole year, and have everything ready to go come next year.

Scanning your tax documents saves space, time, and money. It also helps you stay organized for tax season, so that you make sure to get all those deductibles. What have you got to lose but write-offs? Scan with OfficeDrop and dominate this tax season.

Posted in Document Management, document scanning service, Taxes | No Comments »

OfficeDrop Now in the Google Apps Marketplace!

Monday, March 22nd, 2010

OfficeDrop is proud to announce that our award winning document scanning and online document management service is now available in Google’s App Marketplace! You can find OfficeDrop’s listing in Google here. This is another way for customers to find OfficeDrop, making it even easier to help you go paperless and get organized.

We would love it if any of our users would review us in the marketplace! Our application is exactly the same, so your experience with us is what new users who find us via Google’s Marketplace will have.

Posted in cloud computing, Document Management, document scanning service, Google Docs Paper Management | No Comments »

Organizing your paper into Evernote just got easier

Thursday, February 25th, 2010

OfficeDrop already has an integration with Evernote (see our first blog post about it here), but now organizing your paper and digital documents using the two services just got even easier! Come, visit us at the Notable Tech Event today in San Francisco to learn all about this. If you can’t make it, no worries. Just read on.

With this new feature, you can now link entire OfficeDrop folders to any of your Evernote notebooks. This means that paper scanned into your OfficeDrop account that you put into linked folders will automatically be available in the Evernote notebook that you’ve linked to it. As always, documents labels carry over, maintaining all of your organizational work.

You can link folders to notebooks, simply by using the “Link to Evernote” action in the context menu for a folder. Once linked, the folder has the evernote icon next to it to signify that the folder is linked to a notebook.

Folder linked to evernote

You can view all the linked folders and a log activity with Evernote for documents in those folders from the Addons page

List of linked notebooks and activity log

With OfficeDrop and Evernote, it is now even more easier to stay organized and never forget a thing!

New from OfficeDrop

ScanDrop scanning software is OfficeDrop’s newest product and makes it easy to scan paper directly into popular cloud services. Scan to Google Docs, scan to Evernote, Scan to Dropbox, scan to OfficeDrop, soon scan to gmail, scan to local disk. ScanDrop offers powerful PDF tools like preview, rotate, page reorder, delete, crop and more. When scanning to the cloud, add metadata like tags, labels, notebooks, and folders/collections.

Posted in Document Management, document scanning service, Evernote Document Management, OfficeDrop, Paperless, partnerships, Pixily | 1 Comment »

Pixily is now OfficeDrop!

Saturday, February 20th, 2010

We are excited to announce that Pixily has changed its name to OfficeDrop! We hope that this new name will be easier to remember and help customers more quickly understand our services.

What won’t change

For our customers the name change means little more than easier spelling and some snazzy new logos. We are in no way changing management – and our employees, procedures and security protocols will remain completely unaltered. This includes our hand-picked scanning team and friendly customer service reps.

You should not experience any change in service. If you visit Pixily.com you will be redirected to officedrop.com. All of our features should continue to work as they have in the past. The best way to email documents into your Pixily account is now [username]@myofficedrop.com, but your [username]@pixilymail.com will continue to accept emailed documents as well.

You may wish to authorize “officedrop.com” in your email system’s spam filter. Please contact customer service if you encounter any issues with our service. You can reach us by phone at 888-674-6493, over email at support@officedrop.com of via the “chat with us” feature on our website.

Why the change?

We decided to change the company name both to increase recall (OfficeDrop is a lot easier to spell), and to create a label that more explicitly reflects the service we provide. We love name Pixily and everything it stands for, but we found that customers – even active users – had real issues spelling and remembering the word “Pixily.” We’ll continue to wear our Pixily t-shirts with pride, but are excited about our new name!

Why OfficeDrop?

We picked the name OfficeDrop after a long search for a new name. We feel that it succinctly describes what we do: making it easy to organize the paper and digital files of small businesses and home offices. Actually, a better way to say it is that we believe OfficeDrop describes what OUR CUSTOMERS have told us that we do for them.

In a blog post tomorrow we’ll go over the process we used to find a new name – it involved the entire company brainstorming, lots of customer and advisor feedback and a healthy dose of soul searching.

Thank You

We owe a really big thank you to all of our customers who helped us during this process. So many of you spoke with us and took our naming survey. We really appreciated your responses and were impressed with the thought that many of your put into the survey! We also heard those of you who said that you really liked the name Pixily. We do too, but we hope that we’ll be able to convince you that OfficeDrop is just as great of an organization!

We hope you approve of the new name, and we look forward to serving you as OfficeDrop.

Sincerely,

Prasad Thammineni
CEO and co-founder

Posted in Document Management, document scanning service, OfficeDrop, Pixily, Small Business | 9 Comments »

WSJ Reviews Some Home Office Paper Technologies

Thursday, February 11th, 2010

The Wall Street Journal recently reviewed a couple of pieces of hardware that you could use to help you manage your paper in your home office. Katherine Boehret looked at the PlanOn System Solutions Inc.’s $300 PrintStik PS905ME (a printer) and the ScanSnap S1300 (a scanner). While she liked the small size of each, she did not love either device. The small printer sounds like it comes with a number of drawbacks, including using a funny + expensive thermal paper and printing on paper that comes in a single, long roll.

She appreciated the ScanSnap’s software because it is very easy to use and install. Katherine’s main complaint on the ScanSnap is that it is probably not good at handling old or fragile documents. I’d agree with this, but point out that even OfficeDrop’s expensive industrial scanners are not meant for fragile paper. Instead, we flatbed these materials – as should you. I’ve got an older ScanSnap on my desk, and while it does not provide the same level of beautiful scans as our multi-thousand dollar scanners, it does a great job for the size and price. We continue to recommend ScanSnaps to our customers who want to do their own scanning.

Posted in Document Scanners, document scanning service, Paperless, Paperless Champions, Small Business | 1 Comment »

Pixily Mentioned in VentureBeat and the Virtual Legal Assistant

Wednesday, January 20th, 2010

OfficeDrop’s document management and document scanning solution has had a couple of great mentions in some good blogs.

VentureBeat

Brent Frei, co-founder of Smartsheet.com, and previously the CEO of Onyx Software wrote a piece for VentureBeat on the coming battle of “software portals.” Brent is discussing how businesses are becoming more and more comfortable using cloud based software, and believes that certain software providers (SalesForce, Intuit and Google) will become the dominant platforms where small businesses purchase all of their software products and services. Basically, different online software companies will develop integrated products that run on and are sold through specific large company cloud/distribution platforms.

As Brent discusses the Intuit Workplace and suggests small businesses “Round out your … Intuit Workplace with Document Management from OfficeDrop.”

The Virtual Legal Assistant

The Virtual Legal Assistant mentions OfficeDrop as a great way to get your law office organized for the new year. They suggest that OfficeDrop is a good solution for the “solopreneur” looking to manage a reasonable amount of paper documents.

Posted in Document Management, document scanning service, Marketing, partnerships, Pixily, Press coverage | No Comments »

Small Business Tax Dates: W-2 and 1099 forms due January 31

Monday, January 18th, 2010

We know it isn’t fun, but staying organized for tax season can save you many hours of sorting through piles of paper and receipts come deadlines like January 31. It is usually recommended that you keep a number of categorized folders to keep all of your tax-relevant documents in check. With OfficeDrop’s online document manage system, you can do just that, except without the sharpie and paper folders. Assign digital folders and labels to keep all of your tax info organized in one electronic storage.

Scan wage records for the W-2

The W-2 form, used to return information about wages paid to employees is required of employers by January 31^st. If you have a number of invoices or other documents relating to employee expenses, they can be easily scanned and organized with OfficeDrop. Once they are in your OfficeDrop account, you can organize them with labels, folders, and search all documents – giving you instant access to the resources you need for a W-2 form.

Scan non-employee invoices and more for the 1099

Also due by January 31^st, the 1099 form requires information return of many expenditures besides employee wages. Information required includes: Subcontractor payment, healthcare payment, royalties, rents, and attorney fees. That’s a lot of information, so it’s imperative that you keep it all organized, and in one place. This can all be done on your OfficeDrop account.

OfficeDrop makes taxes easier

Our online document management system makes it simple to organize your tax documents, and keep them organized. Our mail-in system allows you to mail us your documents securely, and we will do all the scanning for you. Scan receipts, invoices, bills, and organize them from your account anywhere the internet is accessible. If you are uploading files already on your computer or in your email, you can now upload those documents directly to a folder or labels you have made.

If you are making tax decisions, you should consult your tax advisor since the rules change often and may be different in your are. We aren’t tax attorneys or tax advisers, so make sure you are getting the right advice for your situation.

Posted in Benefits, document scanning service, Taxes | 2 Comments »