We are really impressed and excited at the traction we continue to get with our ScanDrop scanner software! When we get asked “why should I use ScanDrop to scan to Evernote” we like to remind people of the following advantages of ScanDrop’s Evernote connection – mainly that you can make important Evernote metatag decisions when you have the most content, right at the time of scanning:
You can pick the Evernote notebook that you want to scan into right from ScanDrop
Pick your Evernote tags prior to upload, while
Easy file naming makes finding the document even easier after you’ve uploaded it
Rockstar PDF and OCR – ScanDrop uses Evernote’s industry leading conversion and optical character recognition software, not the outdated software that comes with your scanner. If your documents are living in the cloud, why use old school software to make them searchable?
Dead simple PDF editing tools like drag and drop page re-ordering and simple delete, rotation, etc
We really think ScanDrop is the fastest way to get your paper into Evernote. Get the Scan to Evernote software! And remember, you can also Scan to Google Docs with ScanDrop! And Mac users, visit our ScanDrop Mac page to get the Mac scanner software.
Note that this is the older OfficeDrop user interface; you can learn about our major update’s UI here. Also, visit our file sharing page to see more about how OfficeDrop makes it easy to share files from your computer, phone or the web.
Older OfficeDrop Cloud Dashboard
OfficeDrop’s new dashboard, that gives our users a view into their cloud service, has so far been very well received! Here are a few of the highlights on how the OfficeDrop cloud dashboard works:
Accessing your cloud dashboard is easy. When you first log in you’ll see the dashboard automatically. You can also get to the dashboard at any time by clicking on the “dashboard” tab at the top of your account.
Cloud dashboard overview. The dashboard provides several great views into the data that you have managed in your OfficeDrop account.
On the left, you will see your recent document processing activity, including the documents you have mailed to OfficeDrop to have scanned and the digital files that you have uploaded into the account.
In the center, you will have quick access to your documents, including your favorites. But remember, if you push the “documents” file tab at the top of the page you will go back to the traditional OfficeDrop login.
On the right, you can see the “addons” that you have linked with your account. Here is where you can see what documents you have pushed to Google Docs, Evernote, etc.
We hope that you like the new layout and dashboard! Please let us know your comments.
New from OfficeDrop
ScanDrop scanning software is OfficeDrop’s newest product and makes it easy to scan paper directly into popular cloud services. Scan to Google Docs, scan to Evernote, Scan to Dropbox, scan to OfficeDrop, soon scan to gmail, scan to local disk. ScanDrop offers powerful PDF tools like preview, rotate, page reorder, delete, crop and more. When scanning to the cloud, add metadata like tags, labels, notebooks, and folders/collections.
At OfficeDrop, we’ve noticed more and more visitors coming to our site who’ve searched for the word “cloud.” But since the cloud has so many meanings to so many people, we’d thought we’d explain how we see small businesses taking advantage of the power of cloud computing to get more out of their paper and digital documents. Our understanding of how businesses use the cloud is rapidly evolving as we grow!
Connecting Cloud Services
Connecting Cloud Services
More and more, we are seeing the benefits of the cloud in terms of connecting data to other services. Paper no longer has to be stuck in a silo’ed document management service, but can instead be accessed and shared with other software via a cloud filing cabinet. Data can be pushed from one place into another to take advantage of unique technologies – like Evernote’s amazing mobile clients or FreshBooks’ unique invoicing software. (OfficeDrop has recently released an API to allow other software developers to build off of our document scanning service and digital filing system/digital office.) Cloud content management makes this all possible.
“Cloud computing is a platform for accessing and utilizing your businesses IT via the internet. This means nearly all of your IT resources – your servers, data storage, software/ programs – are hosted on the internet. It used to be that all of your computing would have to be done by your own servers, hardwired to your business. Now that the internet is around, your servers don’t have to be hardwired, and you don’t even need to have your own. Instead, you can rent server space from anywhere in the country from people like Amazon, who have already paid the overhead. Utilizing this system with SaaS, which does the same thing with software, one could theoretically run an entire business from various cyber cafés (if those still exist) without purchasing any of their own personal hardware or software at all.”
We Are Still Learning About the Cloud – From Our Customers!
OfficeDrop continues to learn more and more about how small business owners want to interact with the cloud (and their data!) When we first founded the company 3 years ago (wow, that’s a long time) we thought that web browsers would be the favorite way for users to access their data. But we were wrong. With the success of our downloadable apps, we’ve noticed something pretty amazing: Business owners like to use applications to visit the cloud, not browsers.
Beyond the Cloud Filing Cabinet and OfficeDrop’s Cloud App Strategy
As our cloud scanning software app, ScanDrop, continues to take off and since our iPad “paper to go” app was in the top 10 business ipad applications in itunes, we’ve realized that apps are a great way to interact with the cloud.
OfficeDrop Free App Downloads
And by “realized” we mean that our customers made it clear that they like apps!
Our CEO, Prasad, has been busy training some of our web developers in desktop programming, and our CTO, Vik, has dusted off his Objective-C skills for our Mac versions.
We will have a new way to interact with our cloud digital filing service from the desktop soon for Windows users. And Mac users will soon be able to scan to the cloud just like their PC friends.
We are also busy working on creating workflow specific desktop/cloud solutions for paper intensive industries, starting with accountants and bookkeepers. We just did the first demonstration of our new bookkeeping software, which was very well received, and hope to enroll beta users toward the end of the month. This software will connect the popular QuickBooks software with paper in a number of powerful ways: from the scanner, desktop and cloud. Let us know if you are interested in trying this service!
We are having a ton of fun here at OfficeDrop, helping business owners harness the power of cloud computing. Of course, we haven’t forgotten the importance of actually speaking with customers. Give us a call at 888-674-6493 if you ever want to chat about getting your paper and filing cabinets into the cloud!
Wow, last night’s Notable Tech Event by Evernote was great! Thanks to the team @Evernote who put together this great event. Vikram Kumar and I (Healy Jones) from OfficeDrop attended the event, and we got to talk to a lot of really interesting users of Evernote and OfficeDrop! Thanks to all the kind words and positive feedback that we heard from all of you.
It was really inspiring to speak with customers who were finding real value out of our services (Evernote’s and OfficeDrop’s). I really enjoyed speaking with all of you. I wanted say a special thanks to Josh Zerkel, professional organizer and owner of Custom Living Solutions. It’s great to hear from people who organize for a living and who liked and understand OfficeDrop’s service.
I was happy to hear that so many people knew about the newest OfficeDrop feature, the linking of OfficeDrop folders with Evernote Notebooks. With this new feature, you can now link entire OfficeDrop folders to any of your Evernote notebooks. This means that paper scanned into your OfficeDrop account that you put into linked folders will automatically be available in the Evernote notebook that you’ve linked to it. As always, documents labels carry over, maintaining all of your organizational work. Learn more about the integration with Evernote here.
It was also good to hear that a number of you liked the new name!
OfficeDrop already has an integration with Evernote (see our first blog post about it here), but now organizing your paper and digital documents using the two services just got even easier! Come, visit us at the Notable Tech Event today in San Francisco to learn all about this. If you can’t make it, no worries. Just read on.
With this new feature, you can now link entire OfficeDrop folders to any of your Evernote notebooks. This means that paper scanned into your OfficeDrop account that you put into linked folders will automatically be available in the Evernote notebook that you’ve linked to it. As always, documents labels carry over, maintaining all of your organizational work.
You can link folders to notebooks, simply by using the “Link to Evernote” action in the context menu for a folder. Once linked, the folder has the evernote icon next to it to signify that the folder is linked to a notebook.
Folder linked to evernote
You can view all the linked folders and a log activity with Evernote for documents in those folders from the Addons page
List of linked notebooks and activity log
With OfficeDrop and Evernote, it is now even more easier to stay organized and never forget a thing!
New from OfficeDrop
ScanDrop scanning software is OfficeDrop’s newest product and makes it easy to scan paper directly into popular cloud services. Scan to Google Docs, scan to Evernote, Scan to Dropbox, scan to OfficeDrop, soon scan to gmail, scan to local disk. ScanDrop offers powerful PDF tools like preview, rotate, page reorder, delete, crop and more. When scanning to the cloud, add metadata like tags, labels, notebooks, and folders/collections.
We are very excited to announce that OfficeDrop has integrated with FreshBooks by creating our very own online document management FreshBooks add-on! FreshBooks has compiled a sizeable list of add-ons and we are honored to lend our services to make their online billing service even more helpful. This integration merges the accessibility of your OfficeDrop documents with the convenience of FreshBooks online invoicing. With the OfficeDrop add-on you are able to append a link to the notes section of any FreshBooks document which allows recipients to view and download any selected group of documents in your OfficeDrop account. All of your documents are just one click away from Freshbooks for you and your clients.
For example, with the OfficeDrop integration, a FreshBooks user could attach a projected project timeline and scope of work to a FreshBooks estimate she sends to a prospective client. Her client can easily click on the OfficeDrop link embedded in the Freshbooks estimate and view the timeline and the contract – and the client can full text search within the contract and download it as a PDF.
Freshbooks users will also be able to attach entire folders from OfficeDrop to Freshbooks items. With OfficeDrop’s search feature Freshbooks users and clients will be able to search all the documents to find the specific item. OfficeDrop’s snippit views make it easy to find specific information in files or preview things like purchased photographs or artwork.
Some other great things possible with this integration include the ability to attach:
Scanned paper or emailed receipts to invoices
Project timelines to an estimate
Contracts to an estimate
Photos or artwork to invoices or clients
Word documents to time entries
Or even entire folders of documents and files to all sorts of Freshbooks stuff!
See how it works for yourself in the following tutorial videos we produced covering the integration:
Linking OfficeDrop documents to a FreshBooks invoice:
By linking OfficeDrop folders and documents to an invoice, clients can easily access, download and search any relevant documents.
First you will need an existing FreshBooks invoice or other document that you would like to link with OfficeDrop. Once this is done, log into your OfficeDrop account and locate the folder you would like linked to the FreshBooks form.
To do so, click the small triangle to the left of the folder to bring up the folder actions menu. From there, move down to the options listed under “Link to FreshBooks.” Select the document type that applies (Invoice in the video use case) and you will be shown a list of the designated FreshBooks documents you have created. Then select the document(s) you would like to link the folder to and decide whether this will be a private (recipient will need your username and password to view) or public link (anyone with the link can view). We recommend public link if you are sharing the document or folder with a client. Finally, you can either click “Append to Existing Notes” to add to notes already on the FreshBooks document, or “Replace Existing Notes” to replace them. The link to the shared files will appear in the notes section of the Freshbooks item; this is why you have to choose how to put it into the notes. The system will alert you of the link and the only step left is to return to FreshBooks and send the document to your client, complete with a secure link to the designated OfficeDrop documents.
Setting Up Integration
Step 1: Enabling FreshBooks API
FreshBooks API must first be enabled to start linking OfficeDrop documents.
To do this, log into your FreshBooks account and click “My Account.” From there, click the tab labeled “FreshBooks API.” The last step is to check the “Enable API” button, and you’re ready for the second step.
Step 2: Authorizing OfficeDrop for FreshBooks Integration
The second step in is to authorize your OfficeDrop account to interact with FreshBooks.
First, log into your OfficeDrop account and from the home screen select “tools.” On the resulting screen, there will be a menu on the left with a link to “Add-ons.” Click the Add-ons link, and from there move below the Evernote add-on to the space reserved for FreshBooks. Here you will have to enter your unique FreshBooks URL. You can find information on where to find this URL here. Click “Authorize OfficeDrop” and you will be asked to enter your FreshBooks username and password. Once finished, just click “Allow Access” and you will be able to start linking OfficeDrop documents to FreshBooks invoices, expenses and more.
We hope you utilize our new add-on and enjoy the ease and convenience of FreshBooks online billing with OfficeDrop document management.
We’re all looking forward to the New Year here at OfficeDrop, but have found ourselves thinking back on the events of the last 12 months. To bring closure to the passing year, we’ve compiled a list of the top 9 most helpful/ popular blog posts of 2009.
Google brought about a new level of business advertising with the new QR code. We showed you how to scan your code and spread your business. You’ll be sure to see more of the QR code in 2010.
OfficeDrop makes storage of your tax documents easy and hassle free, but how long are you meant to hang on to this information? This post was especially popular and will become especially helpful come April.
Apple’s new OS made document scanning easier by allowing you to scan, view and correct files through the image preview. In this helpful blog post we provide a video informing you of how to get the most out of document scanning with Snow Leopard.
Going paperless is both productive for your office, and friendly toward the environment. In this blog post we’ve provided you with some important steps to move you in a paperless direction.
In our ‘count your documents’ series of blog posts, we help you answer the question “how much paper do I have?” You can use these guides to determine the paper count in your boxes, shelves, cabinets and unbound paper.
There are a lot of ways to store your digital documents. This post will give you a price breakdown of each option, and description of when each is most effective.
Some big news of ’09 was the launch of Documentscanningservice.com. Powered by OfficeDrop, Document Scanning Service is a free resource for those who want to know all the facts on document scanning.
At OfficeDrop, we are really happy to have integrated with Evernote. With OfficeDrop and Evernote, you can get to your scanned documents without an internet connection. Find out how to use OfficeDrop and Evernote!
These days, mobile access is huge. OfficeDrop offers a mobile optimized web page so you can access all of your documents on the go on your iphone.
Those are our top nine of ’09. Hope you found them helpful. Let us know your thoughts on OfficeDrop, blog topics, or the past year by commenting below!
OfficeDrop’s co-founder and chief product officer Anand Rajaram recently spoke at the Xconomy Cloud 3 Forum, providing some valuable insight on cloud economics and costs. Anand knows his stuff, and his presentation got people talking. Here is a list of what they are saying.
OfficeDrop Twitter Buzz at #xcloud
@DavidaDinerman: Hot topics at Xconomy Cloud3; security, accessibility, apps. OfficeDrop: “cloud will do to hardware what open source did for software.” #xcloud
@wroush: Anand Rajaram, OfficeDrop: Moving from device centric to data centric world. OfficeDrop talks to Intuit and Evernote. #xcloud
@joebiron: Anand Rajaram from OfficeDrop: to be in the cooud, your app needs to be stateless #xcloud
@cnolanMTLC: OfficeDrop Think beyond operations for the cloud. #xcloud
@bbuderi: #xcloud words of wisdom from anand rajaram of pixily: dont let cloud dictate your architecture; think beyond operations; backup!
@wroush: Anand Rajaram, OfficeDrop: Don’t let the cloud dictate your product architecture. Think beyond operations to testing, QA. #xcloud
@Iancelevy: #xcloud – OfficeDrop SAAS – Paper and digital docs converted to searchable, organized content mgmt.
@wroush: Our Oct 2008 profile of OfficeDrop: http://bit.ly/8ulNnK #xcloud
@wroush: Anand Rajaram, OfficeDrop: “What do we use the cloud for? Everything” – except the doc scanner and the kitchen sink #xcloud
@Carlosselonke: #xcloud. I will try OfficeDrop to put all my paper documents from the Sloan MBA in eletronic format. Hope it is cheap
@ConnorFee: #xcloud – OfficeDrop removes the file system for paper and non-paper documents. Send, upload, and Search. Cool concept – Google srch for my docs
@wroush: Interesting – Iron Mountain and OfficeDrop in the same morning – OfficeDrop’s digitization obsoletes IM’s original archival storage biz #xcloud
@Bbuderi: #xcloud OfficeDrop presenting. I’m thinking this is a great xmas present to a cluttered loved one
@Masschallenge: OfficeDrop CPO Anand Rajaram tells a compelling story for creating a google search for our own paper documents. #xcloud
@wroush: Anand Rajaram, chief product officer at OfficeDrop, quotes Larry Ellison saying cloud is “complete gibberish”; but OfficeDrop has canny SaaS #xcloud
@joanmgeoghegan:OfficeDrop says Cloud 2 hardware as OS 2 software #xcloud
@wroush: @anandrajaram Thanks, we were grateful to have such a big crowd for Cloud^3 — many great comments about your OfficeDrop preso. #xcloud
@ConnorFee: @anandrajaram Well said. Portability will be tough as cloud providers are clearly incentivized to lock customers into their platform #xcloud
@cnolanMTLC: @anandrajaram the cloud provides the ability to tap into a global workforce #xcloud
Congratulations to our integration partner, Evernote, who has just announced a $10 million venture capital fund raise! Evernote is a great application and we’ve enjoyed working with the team there. In May, we announced our integration partnership where we help their customers digitize/store paper. The blog TUAW just did a great interview with Phil Libin, the CEO of Evernote; check it out!
That is the question that Deb Lee poses to the readers of her blog “Organize to Revitalize”. In this detailed and insightful post about the OfficeDrop Service, Deb shares her interview with me and discusses who OfficeDrop is for, the seed behind the idea, how the service works and also covers details on OfficeDrop’s integration with Evernote. A nice introduction to our service, especially from one NAPO member to another.
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OfficeDrop’s Online Cloud Storage and Document Management Blog
OfficeDrop helps small businesses and home offices go paperless and manage their paper and digital documents online. OfficeDrop provides an award-winning online cloud storage service & Mac scanner software. In this blog, we’ll discuss cool ways customers are using our service to tame their paper problem and get organized. We hope to share tips and tricks we are learning as we help our clients scan, sync, search files and share files.
We’ll also highlight new features in our digital filing system, let you know what the press is saying about us and keep you up to speed with the goings-on at OfficeDrop! Paper. Digital. Anywhere.
On the left, you will see your recent document processing activity, including the documents you have mailed to OfficeDrop to have scanned and the digital files that you have uploaded into the account.
Congratulations to our integration partner, Evernote, who has just announced a $10 million venture capital fund raise! Evernote is a great application and we’ve enjoyed working with the team there. In May, we announced our
That is the question that Deb Lee poses to the readers of her blog “Organize to Revitalize”. In this detailed and insightful post about the OfficeDrop Service, Deb shares her interview with me and discusses who OfficeDrop is for, the seed behind the idea, 
