Despite the supposed oncoming death of the printed newspaper, there is something really thrilling about actually seeing your company’s name in print. Today we are very excited to say that our new Android Paper-To-Go App was in the App Smart section of the New York Times!
OfficeDrop Android App NYTimes
Of course, we are also in the online version – read about OfficeDrop’s Android App in the Times. To see the online version, scroll down to the end of the article.
Thanks to everyone who attended last week’s webinar on Getting Organized and Boosting Productivity through better office and paper management/organization! We had a large number of attendees and there were some great questions at the end of the web class.
This webinar was led by certified Professional Organizer and Productivity Consultant Joshua Zerkel. Josh tackled the tricky problem of dealing with documents in a busy office environment, and made it clear that there are substantial benefits to greater organization. He went over everything from setting up the office for optimized productivity to organizing the flow of paper into and out of the office.
Here is a video of the Get Organized webinar:
Check out the video on Mastering the Paperless Office, using slides from Josh Zerkel! Learn the best steps to begin on the path to reducing your office’s use of paper and hear about some great technologies you can use to make your quest to go paperless easier!
OfficeDrop was lucky enough to have had Joshua Zerkel, Professional Organizer to the San Francisco Bay Area, share with us his slides on how to master the paperless office. Josh makes it clear that there will always be some paper in any small businesses’ office, but there are a number of smart steps and affordable technologies you can use to reduce your use of paper.
Here is the video from the last session!
OfficeDrop also recently had another great webinar with Josh – Get Organized and Boost Productivity
Josh Zerkel, certified Professional Organizer, will be hosting today’s webinar on Getting Organized in a paperless office! You don’t want to miss it – Today, May 20 at Noon ET. Register here.
Our last online class was about mastering the paperless office for the small business owner. Here is the video from the last session!
Josh will also be hosting another webinar in the near future. While this one is not affiliated with OfficeDrop, we thought you’d like to know about it since his presentations are so great! This topic will be:
6 Simple Ways to Reclaim Your Day
Sign up here: http://www.customlivingsolutions.com/secret/reclaim-your-day
Visioneer OneTouch to the Cloud
Visioneer, the makers of both Visioneer scanners and Xeros small business scanners, announced today that they have integrated their scanners’ Visioneer OneTouch software with OfficeDrop’s cloud filing system and with our ScanDrop scanner software.
Click on the picture above to learn more about Visioneer Connect OneTouch to the Cloud and to download the updated software from Visioneer.
This is a big deal because it shows that major scanner equipment manufacturers are not only taking cloud storage seriously, the are taking OfficeDrop’s online filing system seriously.
As OfficeDrop continues to grow our cloud content management platform we are committed to working with other scanner manufacturers to make it seamless and simple to digitize to the cloud.
Here is a little bit from the press release announcing the Visioneer OneTouch to the Cloud:
According to Anne Valaitis an Associate Director at InfoTrends, “Businesses today are looking for devices and applications that help them conduct business more economically and effectively. This has fueled significant interest in the use of cloud computing. In fact, in a recent study by InfoTrends 68% of IT administrators reported they are currently using or considering cloud computing. By offering connectivity to the cloud, Visioneer is addressing customer demands for effortless usability.”
“No other scanner company offers as many cloud scanning options for such a broad range of scanners models. Every Visioneer and Xerox scanner supporting OneTouch 4.6 or greater is immediately enabled,” said John Capurso, vice president of marketing at Visioneer. “Visioneer CONNECT represents the most comprehensive set of cloud scanning solutions available to extend the usual terrestrial destinations to the leading cloud on-line services. As Visioneer releases more cloud links, you’ll find them at connect.visioneer.com.”
Visioneer CONNECT is the latest link development for Visioneer OneTouch. Your cloud credentials (username and password) can be preset through Visioneer OneTouch so every scan job is not interrupted with log-in details. Most cloud destinations even allow users to choose the folder of their choice and even specify an email address so that a notification email is automatically sent with a link to their file. By scanning images directly to the cloud, users can easily collaborate and share files while working in multiple locations.
Visioneer OneTouch is an award winning utility that simplifies scanning to one button. Everyone wants ease of use and convenience, however sometimes in order to obtain it, you have to sacrifice quality or functionality. Not true when it comes to the Visioneer OneTouch technology. Visioneer OneTouch provides the most elegant ease-of-use scanning experience without “dumbing down” the device.
At OfficeDrop, we know a lot about efficiently processing and scanning documents. But digitization can be a bit of a hassle, and a lot of people tend to blame their scanners when things go wrong.
But it’s not usually the hardware that is at fault! One of the major causes of scanner malfunctions is poor document preparation. Things like staples, mis-feads, and torn paper can really slow down your scanning process.
Chris Riley has a great list of document prep tips over on the AIIM blog. He calls it “Scanner Rage,” but we call it a great synopsis of how to make your scanning more efficient and higher quality.
Our ScanDrop scanning software continues to provide us with interesting data on people’s use of scanners, in particular when they are trying to scan their documents into the cloud.
A while back we released data on the time of day that is most popular for people to use their scanners to get data into the cloud. We also found out which scanners were the most popular “cloud” scanners. Now it is time to reveal:
Weekday People Use Scanner
It is Wednesday! Not a big surprise; the middle of the week is when people most likely have the largest amount of paper on their desk.
Mylee, one of OfficeDrop’s resident customer happiness rockstars, recently wrote a very helpful review on how to get the most out of OfficeDrop’s cloud document management dashboard. (This is much better than the cloud dashboard post I published last week!)
It’s finally here! We’re proud to introduce the new OfficeDrop dashboard, which gives you an at-a-glance summary of your OfficeDrop account’s contents and recent activity. Now you can view the status of your most recent scanvelope, view all your recent account activity, and see what’s new at OfficeDrop- all from the same page! OfficeDrop’s new dashboard was designed to give you all your pertinent account information at your fingertips-without having to go from tab to tab.
See below to learn all the different sections in our new dashboard and how each can help you save time and get the most out of OfficeDrop’s document management service.
OfficeDrop's Cloud Dashboard Overview
In this section, you’ll see updates about what’s new here at OfficeDrop, any new products or features we’ve released, and click through links on how to use them:
Dashboard Product Updates
View Cloud Documents
OfficeDrop was featured on BusinessInsider and in the San Francisco Chronicle as one of “The 7 Best Web-Based Options For Managing Your Business Documents!”
Cloud-based file storage services alleviate these problems for little to no cost and offer a ton of storage. The big names like Dropbox and Google Docs are great options, but there are a few startups like OfficeDrop and Syncplicity that have some unique features the big boys don’t have.
OfficeDrop on Business Insider
One of OfficeDrop’s best features is the ability to do a full text search of your scanned paper and your digital files. Since OfficeDrop uses OCR to make everything you put into the system text searchable, finding the file you need quickly is as easy as searching for information online.
Searching files within OfficeDrop is easy, but there are a number of tricks you can use to narrow down your search results. The search box is located in the top right corner after you’ve logged into your account.
Text Search Example
There are a number of tricks you can use to narrow down your search results. Here are some of the key text-search features:
Phrase search – Use quotation marks around a series of words to narrow down your search to words that appear in that specific order. So, if you put “invoice number” in quotes in the search box, the OfficeDrop search would first return results with those words next to each other.
Phrase Search
Enter multiple words to narrow down relevancy: If you enter multiple words into the search box, OfficeDrop will search first for documents that contain all of these words.
Search within Folders and Labels: If you click into a folder and/or pick a label(s), when you search your results will be confined to the the folder/label(s) that you’ve selected. This is a way to narrow down the results. You need to 1st: use the search box, then 2nd: narrow down the results by picking the folder/labels. If you are first in the folder and then use the search box OfficeDrop will search ALL your files, not just those in the folder, so the order you use is important.
Folder Label Text Search
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