Paperless Champions | Cloud Document Management Blog

Archive for the ‘Paperless Champions’ Category

Monday, February 13th, 2012

A new study by AIIM, which we mentioned previously, has some great charts and information about the key drivers behind businesses’ desires to go paperless. It seems that the most important reason to go paperless has nothing to do with the costs of paper, but instead is focused on the increased productivity that your employees get when going paperless.

Top Reason to Go Paperless

The biggest reason to go paperless, cited by over 50% of companies, is that improved search & sharing of business documents. In other words, it’s easier to find and share digital files vs. paper.

Increased productivity, faster response time to customers are also in the top 5 reasons. In fact, the only reason given in the top 5 for going paperless that had to do with cost savings was focused on saving physical storage space.

Here is a list of the reasons, and you can learn more here & access the study:

Posted in Benefits, Digital Office, Paperless, Paperless Champions | No Comments »

Eliminating Paper Reduces Customer Response Times by 300 Percent

Friday, February 10th, 2012

A new study shows that offices that reduce their use of paper can dramatically increase their ability to respond to customer needs. The study, done by AIIM, finds that “canning and capture can seriously improve customer response times — typically between 2 and 3 times faster, but in many cases 5 and 10 times faster.”

That’s a big deal!

The study also talks about how more and more companies are equipping remote workers with tablets and portable scanning devices to facilitate document scanning. This totally makes sense.

Here is an image from the study, which you can access from the link above. Basically, a large number of companies are scanning documents for archive purposes, but there are a large number of businesses that go beyond the occasional scanning and use digitization for indexing or making documents smarter or easier to find.

At OfficeDrop, we think that cloud capture can really make you more responsive to your client’s needs. In fact, we use our own online cloud storage to store important documents that we access all the time – everything from invoice to legal documents that we chat with our investors about, etc.

Posted in cloud computing, Digital Office, Market Research, OCR Scanning, Organization, Paperless, Paperless Champions | No Comments »

ScanDrop in TechCrunch

Wednesday, January 11th, 2012

OfficeDrop and ScanDrop Mac were written up in TechCrunch yesterday by TechCrunch reporter Rip Empson. TechCrunch covered the new ScanDrop Mac’s ability to scan, screenshot, save to the cloud and share via social networks.

As Rip explains it, ” announcing updates to its ScanDrop Mac and ScanDrop Lite apps (ScanDrop Lite is free) that let any Mac user integrate scanned paper with digital screenshots to create multi-age, searchable PDFs. But what’s really cool about this is that, with a single click, users can now share these scanned docs via social networks or store them in Evernote, Dropbox, OfficeDrop, and Google Docs.”

He also gives an example of possible workflow that users can take advantage of using the ScanDrop Mac app: “ within ScanDrop, users can merge scans, screenshots, and image files into a single, multi-page PDF to then share as they choose. If a user scans a receipt, he or she can then grab a screenshot of a corresponding spreadsheet of receipts and share that as a single PDF document through Facebook or Twitter, for example.”

Finally, the article mentions our recent, dramatic growth.

Read the article here!

After you’ve read the piece you can get ScanDrop Mac and ScanDrop Lite in the app store by clicking on the buttons below:

Posted in Benefits, OCR Scanning, OfficeDrop, Paperless, Paperless Champions, scandrop, scanning software | No Comments »

Getting Files into OfficeDrop

Friday, December 30th, 2011

It’s easy to get files into OfficeDrop. We offer several ways you can quickly get your important documents into the OfficeDrop cloud filing system.

Here are the different apps you can use to get files into OfficeDrop:

OfficeDrop on Android
OfficeDrop on iPad
OfficeDrop on Windows Desktop (note: download starts immediately)
OfficeDrop’s Windows ScanDrop Scanner Software
OfficeDrop’s Mac ScanDrop Scanner Software

And, of course, you can always login to OfficeDrop via the web to upload and manage your documents.

We’ve recently created a video explaining some of the ways you can get your files into the system.

Posted in Benefits, cloud computing, Digital Office, Document Management, Document Scanners, Marketing, OCR Scanning, OfficeDrop, Organization, Paperless, Paperless Champions, Product, scanning software, Small Business | No Comments »

Document Phrase Search

Wednesday, December 14th, 2011

One of OfficeDrop’s most powerful tools is the document search engine that comes with each OfficeDrop account. You can find words, numbers and phrases within your files – fast!

OfficeDrop’s search is a little different than traditional document search that you may be familiar with, because OfficeDrop looks within your files for the search. This includes doing something other services don’t offer – optical character recognition “OCR”.

OCR and Document Search

OCR (optical character recognition) is the software we use to turn a simple scanned image of your paper into a fully text-searchable digital document. Once OCR is employed, applications can recognize individual characters and effectively “read” the document. OCR is the software that makes it possible to text-search your scanned documents.

Document Phrase Search with OfficeDrop

Many of our clients have thousands of files stored in the OfficeDrop system, so narrowing down the search quickly may seem daunting. Thankfully, with document phrase search, finding the right file quickly becomes a lot more manageable.

Here is how phrase search works. Use quotation marks around a series of words to narrow down your search to words that appear in that specific order. So, if you put “invoice number” in quotes in the search box, the OfficeDrop search would first return results with those words next to each other.

Phrase Search

That’s how easy it is! And phrase search works on your mobile devices as well, so you can use it on the go.

Posted in Benefits, Document Management, OCR Scanning, OfficeDrop, Organization, Paperless, Paperless Champions, Product, Product Features | No Comments »

OfficeDrop on Makeuseof and More

Friday, September 30th, 2011

OfficeDrop had great write up on Makeuseof called “How To Use Your iPad / iPhone Camera To Scan Documents To PDF [iPhone & iPad 2]” by Steve Campbell. The article is almost a great case study and goes into detail on how the OfficeDrop iPad app can be used at a conference to scan and store paper.

Here is a quote from the article:

“Picture this. You have a really important meeting at work today, one that you’ve been up most of the night preparing for, creating documents, spreadsheets, and what not. You’ve been tasked with making digital copies of your physical notes to send to your colleagues to help prep them for this meeting, which starts in about two hours. If you were in a hurry and could only bring one thing to this meeting, what would it be?

If it was me, it would be my iPad. As for the documents I had to scan, well, that’s all been taken care of, because I used an iPad app that allowed me to take pictures of each of my documents and turn them into shiny new digital PDFs that I can organize and share with my colleagues at the click of a button. Sound convenient? Prepare to never need to keep a piece of paper ever again.”

Read How MakeUseOf uses OfficeDrop’s iPad 2 App to Scan

Here is some other recent press that we’ve gotten on our iPad app:

September 20, 2011

OfficeDrop Adds iPad Scanning Support

The application also supports taking, cropping and rotating photos that can be sent directly to OfficeDrop, useful for capturing handwritten notes, receipts and business cards on the go. Read About Using OfficeDrop’s iPad App to Scan

September 16, 2011

iPad Document Scanner: OfficeDrop

This free scanner app allows to store files up to 1GB. It is very easy to scan files to PDF using OfficeDrop. Read The Review of OfficeDrop’s iPad 2 Scanner App

Posted in Benefits, cloud computing, Customer Satisfaction, Document Scanners, iPad, iphone, Marketing, OfficeDrop, Paperless, Paperless Champions, Press coverage | No Comments »

BNET Says: OfficeDrop is How to Move Paper to the Cloud

Wednesday, September 28th, 2011

We are really proud of a great write up we just got from Dave Johnson of the popular BNET technology blog. Dave’s piece is called “OfficeDrop: How to Move Paper to the Cloud.”

Wow! We couldn’t have said it better.

It’s great when a reporter with an important publication takes the time to use and review our app! That, plus our customer growth, makes us feel like we are headed in the right direction with the service.

Dave says, “Imagine getting a handout at a conference, which you immediately scan with your iPhone’s camera. The document is immediately stored online as a searchable PDF, and you can ditch the handout — one less thing to carry around. Once online, your documents can be organized, shared with others, and searched like a collection of files on your own computer’s hard drive.”

Please click on the link above to read the full article.

Posted in Benefits, cloud computing, iPad, iphone, Marketing, mobile, OCR Scanning, OfficeDrop, Paperless, Paperless Champions, Press coverage | No Comments »

Another Great OfficeDrop Review by a Customer

Friday, August 5th, 2011

It feels great when customers write nice things about us! As the marketing person here at OfficeDrop, I work hard with my team to get reporters to notice us. But when actual paying customers take the time out to write positive reviews of OfficeDrop it really shows off the hard work the development team puts into the product!

OfficeDrop Review by William Higgins

: William Higgins

William Higgins is an ECM technologist for a major financial institution in Atlanta, GA. So, he knows what he’s talking about when he discusses managing content and cloud based technologies. His post is called “Scanning Documents to the Cloud with OfficeDrop.”

William writes about OfficeDrop on his blog, augusthiggins.net. He says, “I work with Enterprise Content Management (or ECM) systems for a living and have an extensive background in Imaging or Document Capture. But yet, at home I struggle to find a good way to capture important documents and keep them intelligently organized.”

Of course, this is where OfficeDrop enters the picture!

He starts off by showing how he uses ScanDrop to scan to the cloud, “The user interface is styliezed like the newer Microsoft Office applications with the menu ribbon at the top. OfficeDrop makes good use of Folders and Labels…”

The he goes on to explain how to use OfficeDrop’s cloud filing system to organize and quickly find documents, “If foldering and labels weren’t enough, OfficeDrop also creates full-text searchable PDF files of the scanned documents you store in the cloud. This means that even if you don’t spend the time organizing your documents in folders or adding lables, you can still do a “Google”-like fuzzy search of your document contents.”

Thanks for the great write up, William!

Looking for other customer reviews of ScanDrop or customer reviews of OfficeDrop? Check out the OfficeDrop testimonial page.

Posted in Benefits, cloud computing, Customer Satisfaction, Digital Office, Document Management, Marketing, OCR Scanning, OfficeDrop, Paperless Champions, scandrop, scanning software, Testimonials | No Comments »

New York Times on Dumping Your Printer

Friday, July 22nd, 2011

At OfficeDrop, we are clearly focused on helping you achieve “Paperless Bliss.” But going paperless is hard, and coming up with a strategy for dealing with a business without paper can be hard.

The New York Times has a new piece on getting by without a printer called “Dump Your Printer to Escape the Madness.” It’s a good read and anyone interested in the paperless office should check out the ideas they have for getting rid of the printer and reducing your user of paper. Keep in mind – being totally paperless is hard!

One of the great ideas they have is to focus on using as many PDFs as you can. Of course, OfficeDrop loves PDFs - that’s why we turn so much paper into text searchable ones! Learn about scanning to PDF here.

And after you read the article, don’t forget the best reason to turn your paper into PDFs with OfficeDrop – since we make all your documents text searchable, so finding your paper has never been easier.

Posted in Document Management, Paperless, Paperless Champions | 1 Comment »