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Archive for the ‘Paperless’ Category

Why Go Paperless?

Monday, February 13th, 2012

A new study by AIIM, which we mentioned previously, has some great charts and information about the key drivers behind businesses’ desires to go paperless. It seems that the most important reason to go paperless has nothing to do with the costs of paper, but instead is focused on the increased productivity that your employees get when going paperless.

Top Reason to Go Paperless

The biggest reason to go paperless, cited by over 50% of companies, is that improved search & sharing of business documents. In other words, it’s easier to find and share digital files vs. paper.

Increased productivity, faster response time to customers are also in the top 5 reasons. In fact, the only reason given in the top 5 for going paperless that had to do with cost savings was focused on saving physical storage space.

Here is a list of the reasons, and you can learn more here & access the study:

Posted in Benefits, Digital Office, Paperless, Paperless Champions | No Comments »

Eliminating Paper Reduces Customer Response Times by 300 Percent

Friday, February 10th, 2012

A new study shows that offices that reduce their use of paper can dramatically increase their ability to respond to customer needs. The study, done by AIIM, finds that “canning and capture can seriously improve customer response times — typically between 2 and 3 times faster, but in many cases 5 and 10 times faster.”

That’s a big deal!

The study also talks about how more and more companies are equipping remote workers with tablets and portable scanning devices to facilitate document scanning. This totally makes sense.

Here is an image from the study, which you can access from the link above. Basically, a large number of companies are scanning documents for archive purposes, but there are a large number of businesses that go beyond the occasional scanning and use digitization for indexing or making documents smarter or easier to find.

At OfficeDrop, we think that cloud capture can really make you more responsive to your client’s needs. In fact, we use our own online cloud storage to store important documents that we access all the time – everything from invoice to legal documents that we chat with our investors about, etc.

Posted in cloud computing, Digital Office, Market Research, OCR Scanning, Organization, Paperless, Paperless Champions | No Comments »

ScanDrop in TechCrunch

Wednesday, January 11th, 2012

OfficeDrop and ScanDrop Mac were written up in TechCrunch yesterday by TechCrunch reporter Rip Empson. TechCrunch covered the new ScanDrop Mac’s ability to scan, screenshot, save to the cloud and share via social networks.

As Rip explains it, ” announcing updates to its ScanDrop Mac and ScanDrop Lite apps (ScanDrop Lite is free) that let any Mac user integrate scanned paper with digital screenshots to create multi-age, searchable PDFs. But what’s really cool about this is that, with a single click, users can now share these scanned docs via social networks or store them in Evernote, Dropbox, OfficeDrop, and Google Docs.”

He also gives an example of possible workflow that users can take advantage of using the ScanDrop Mac app: “ within ScanDrop, users can merge scans, screenshots, and image files into a single, multi-page PDF to then share as they choose. If a user scans a receipt, he or she can then grab a screenshot of a corresponding spreadsheet of receipts and share that as a single PDF document through Facebook or Twitter, for example.”

Finally, the article mentions our recent, dramatic growth.

Read the article here!

After you’ve read the piece you can get ScanDrop Mac and ScanDrop Lite in the app store by clicking on the buttons below:

Posted in Benefits, OCR Scanning, OfficeDrop, Paperless, Paperless Champions, scandrop, scanning software | No Comments »

iPhone Scanning

Tuesday, January 3rd, 2012

Scanning from your iPhone is very easy with the OfficeDrop iPhone PDF scanner app!

Here is a quick video that explains how to take your very first scan with your iPhone.

iPhone Scanner App Video – How to Scan with Your iPhone Using OfficeDrop

With OfficeDrop’s iPhone app, users can snap a photo of a paper document and scan it directly to the cloud. Once an item is scanned, users can browse the document, apply labels, search text using OfficeDrop’s Optical Character Recognition (OCR) technology, share and access documents from anywhere with OfficeDrop’s cloud filing cabinet. Also available for iPad and Android, OfficeDrop now provides service to a full portfolio of mobile devices for users. The app can now be downloaded through iTunes Store.

Use the OfficeDrop iPhone app to capture and share documents on the road. For example, an insurance agent responding to accident claims in the field can immediately take pictures of registrations, drivers’ licenses and contracts and have them upload as text searchable PDF documents within minutes. The agent can also take pictures of damages as well as the scene of the accident and submit those photos to folders for his team at the office to access immediately. This scenario works both ways, as the agent has the option to access their entire OfficeDrop filing cabinet on the road with their iPhone by uploading files from their computer onto their OfficeDrop account. With OfficeDrop’s search on the iPhone, any file is easy to find and available in an instant from anywhere.

Posted in iPad, iphone, Paperless, scanning software | No Comments »

Happy New Years – OfficeDrop’s ScanDrop an App to Kickstart 2012

Monday, January 2nd, 2012

Tuaw, the “unofficial Apple blog,” has included OfficeDrop’s ScanDrop Mac scanner software as one of their “Apps to Kickstart your New Year’s Resolutions.”

The article says:

If you already have a scanner or multi-function printer but you’d like to move to cloud storage of your scans, give the $19.99 ScanDrop for the Mac a try. ScanDrop works with Evernote, Google Docs or OfficeDrop’s cloud service, but scanned files can also be saved on Dropbox or whatever other cloud service you utilize.

You can check out our review from March into a fuller look at the service. If you want to give it a try without dropping $20, the company offers the free ScanDrop Lite allowing scanning of up to 15 pages.

We couldn’t have said it better ourselves!

Get organized this year with OfficeDrop. It’s never been a better time to get your files into the cloud. You’ll feel much more relaxed once your important documents are saved in the cloud, and the anywhere, anytime access the cloud gives you will make you more productive this year!

Posted in cloud computing, Document Scanners, OCR Scanning, Organization, Paperless, Press coverage, scandrop, scanning software | No Comments »

Getting Files into OfficeDrop

Friday, December 30th, 2011

It’s easy to get files into OfficeDrop. We offer several ways you can quickly get your important documents into the OfficeDrop cloud filing system.

Here are the different apps you can use to get files into OfficeDrop:

OfficeDrop on Android
OfficeDrop on iPad
OfficeDrop on Windows Desktop (note: download starts immediately)
OfficeDrop’s Windows ScanDrop Scanner Software
OfficeDrop’s Mac ScanDrop Scanner Software

And, of course, you can always login to OfficeDrop via the web to upload and manage your documents.

We’ve recently created a video explaining some of the ways you can get your files into the system.

Posted in Benefits, cloud computing, Digital Office, Document Management, Document Scanners, Marketing, OCR Scanning, OfficeDrop, Organization, Paperless, Paperless Champions, Product, scanning software, Small Business | No Comments »

Document Phrase Search

Wednesday, December 14th, 2011

One of OfficeDrop’s most powerful tools is the document search engine that comes with each OfficeDrop account. You can find words, numbers and phrases within your files – fast!

OfficeDrop’s search is a little different than traditional document search that you may be familiar with, because OfficeDrop looks within your files for the search. This includes doing something other services don’t offer – optical character recognition “OCR”.

OCR and Document Search

OCR (optical character recognition) is the software we use to turn a simple scanned image of your paper into a fully text-searchable digital document. Once OCR is employed, applications can recognize individual characters and effectively “read” the document. OCR is the software that makes it possible to text-search your scanned documents.

Document Phrase Search with OfficeDrop

Many of our clients have thousands of files stored in the OfficeDrop system, so narrowing down the search quickly may seem daunting. Thankfully, with document phrase search, finding the right file quickly becomes a lot more manageable.

Here is how phrase search works. Use quotation marks around a series of words to narrow down your search to words that appear in that specific order. So, if you put “invoice number” in quotes in the search box, the OfficeDrop search would first return results with those words next to each other.

Phrase Search

That’s how easy it is! And phrase search works on your mobile devices as well, so you can use it on the go.

Posted in Benefits, Document Management, OCR Scanning, OfficeDrop, Organization, Paperless, Paperless Champions, Product, Product Features | No Comments »

OfficeDrop on Makeuseof and More

Friday, September 30th, 2011

OfficeDrop had great write up on Makeuseof called “How To Use Your iPad / iPhone Camera To Scan Documents To PDF [iPhone & iPad 2]” by Steve Campbell. The article is almost a great case study and goes into detail on how the OfficeDrop iPad app can be used at a conference to scan and store paper.

Here is a quote from the article:

“Picture this. You have a really important meeting at work today, one that you’ve been up most of the night preparing for, creating documents, spreadsheets, and what not. You’ve been tasked with making digital copies of your physical notes to send to your colleagues to help prep them for this meeting, which starts in about two hours. If you were in a hurry and could only bring one thing to this meeting, what would it be?

If it was me, it would be my iPad. As for the documents I had to scan, well, that’s all been taken care of, because I used an iPad app that allowed me to take pictures of each of my documents and turn them into shiny new digital PDFs that I can organize and share with my colleagues at the click of a button. Sound convenient? Prepare to never need to keep a piece of paper ever again.”

Read How MakeUseOf uses OfficeDrop’s iPad 2 App to Scan

Here is some other recent press that we’ve gotten on our iPad app:

September 20, 2011

OfficeDrop Adds iPad Scanning Support

The application also supports taking, cropping and rotating photos that can be sent directly to OfficeDrop, useful for capturing handwritten notes, receipts and business cards on the go. Read About Using OfficeDrop’s iPad App to Scan

September 16, 2011

iPad Document Scanner: OfficeDrop

This free scanner app allows to store files up to 1GB. It is very easy to scan files to PDF using OfficeDrop. Read The Review of OfficeDrop’s iPad 2 Scanner App

Posted in Benefits, cloud computing, Customer Satisfaction, Document Scanners, iPad, iphone, Marketing, OfficeDrop, Paperless, Paperless Champions, Press coverage | No Comments »

BNET Says: OfficeDrop is How to Move Paper to the Cloud

Wednesday, September 28th, 2011

We are really proud of a great write up we just got from Dave Johnson of the popular BNET technology blog. Dave’s piece is called “OfficeDrop: How to Move Paper to the Cloud.”

Wow! We couldn’t have said it better.

It’s great when a reporter with an important publication takes the time to use and review our app! That, plus our customer growth, makes us feel like we are headed in the right direction with the service.

Dave says, “Imagine getting a handout at a conference, which you immediately scan with your iPhone’s camera. The document is immediately stored online as a searchable PDF, and you can ditch the handout — one less thing to carry around. Once online, your documents can be organized, shared with others, and searched like a collection of files on your own computer’s hard drive.”

Please click on the link above to read the full article.

Posted in Benefits, cloud computing, iPad, iphone, Marketing, mobile, OCR Scanning, OfficeDrop, Paperless, Paperless Champions, Press coverage | No Comments »