Paperless | Document Management Blog

Archive for the ‘Paperless’ Category

Friday, September 30th, 2011

OfficeDrop had great write up on Makeuseof called “How To Use Your iPad / iPhone Camera To Scan Documents To PDF [iPhone & iPad 2]” by Steve Campbell. The article is almost a great case study and goes into detail on how the OfficeDrop iPad app can be used at a conference to scan and store paper.

Here is a quote from the article:

“Picture this. You have a really important meeting at work today, one that you’ve been up most of the night preparing for, creating documents, spreadsheets, and what not. You’ve been tasked with making digital copies of your physical notes to send to your colleagues to help prep them for this meeting, which starts in about two hours. If you were in a hurry and could only bring one thing to this meeting, what would it be?

If it was me, it would be my iPad. As for the documents I had to scan, well, that’s all been taken care of, because I used an iPad app that allowed me to take pictures of each of my documents and turn them into shiny new digital PDFs that I can organize and share with my colleagues at the click of a button. Sound convenient? Prepare to never need to keep a piece of paper ever again.”

Read How MakeUseOf uses OfficeDrop’s iPad 2 App to Scan

Here is some other recent press that we’ve gotten on our iPad app:

September 20, 2011

OfficeDrop Adds iPad Scanning Support

The application also supports taking, cropping and rotating photos that can be sent directly to OfficeDrop, useful for capturing handwritten notes, receipts and business cards on the go. Read About Using OfficeDrop’s iPad App to Scan

September 16, 2011

iPad Document Scanner: OfficeDrop

This free scanner app allows to store files up to 1GB. It is very easy to scan files to PDF using OfficeDrop. Read The Review of OfficeDrop’s iPad 2 Scanner App

Posted in Benefits, cloud computing, Customer Satisfaction, Document Scanners, iPad, iphone, Marketing, OfficeDrop, Paperless, Paperless Champions, Press coverage | No Comments »

BNET Says: OfficeDrop is How to Move Paper to the Cloud

Wednesday, September 28th, 2011

We are really proud of a great write up we just got from Dave Johnson of the popular BNET technology blog. Dave’s piece is called “OfficeDrop: How to Move Paper to the Cloud.”

Wow! We couldn’t have said it better.

It’s great when a reporter with an important publication takes the time to use and review our app! That, plus our customer growth, makes us feel like we are headed in the right direction with the service.

Dave says, “Imagine getting a handout at a conference, which you immediately scan with your iPhone’s camera. The document is immediately stored online as a searchable PDF, and you can ditch the handout — one less thing to carry around. Once online, your documents can be organized, shared with others, and searched like a collection of files on your own computer’s hard drive.”

Please click on the link above to read the full article.

Posted in Benefits, cloud computing, iPad, iphone, Marketing, mobile, OCR Scanning, OfficeDrop, Paperless, Paperless Champions, Press coverage | No Comments »

Updated OfficeDrop iPad App

Wednesday, September 14th, 2011

The moment we’ve been waiting for has arrived! OfficeDrop’s iPad app is now updated and available in itunes!

Version 2.0 of the OfficeDrop iOS App

With Version 2.0 you now can use your iPad’s camera as a scanner.

iPad as a scanner

Digitize receipts, invoices, contracts – any paper you collect for your business when your iPad is handy! You can create multipage PDFs, either by using the app for several scans in a row, or by selecting multiple items from your iPad’s camera roll. Of course, once uploaded, any and all items become text searchable PDFs in the OfficeDrop system.

Improved folder navigation

The new iPad app makes it even easier to find the exact file your are looking for in the OfficeDrop cloud filing system.

iPad Cloud Folders

We’ve taken customer feedback and dramatically improved the layout, look and navigation that you can use to get to your folders.

Press on the OfficeDrop iPad Update

Tech reporters at Bostinno and Lifehacker have already covered the update to our app. We particularly like the conclusion to the Lifehacker piece, “if you’re looking for an iPad app to scan and save paper documents digitally, OfficeDrop is a good, free alternative.”

Posted in Benefits, Digital Office, Home Office, iPad, iphone, mobile, OCR Scanning, OfficeDrop, Paperless, Product, Product Announcements, Product Features, Product Updates, scanning software | No Comments »

Introducing ScanDrop Lite for Mac

Wednesday, August 31st, 2011

We are very excited to announce the newest addition to our cloud paper management product family – Mac ScanDrop Lite! This awesome little app lets Mac users scan paper directly into the world’s leading cloud storage services for FREE. It is a starter product for our paid Mac ScanDrop scanner software as well.

ScanDrop Lite will allow you to scan up to 15 pages per month into Dropbox, Evernote, Google Docs, Gmail or your Mac’s local disk. You can also scan unlimited amounts into OfficeDrop’s cloud filing system. Read the press release below.

OfficeDrop Releases Free Mac Scan-to-Cloud App and Updates Paid Mac App

Free ScanDrop Lite Lets Users Scan Paper Documents Directly to the Cloud or Local Disk, Improved Paid App Adds Document-Splitting and Features Unlimited Uploads

Cambridge, MA — (August 31, 2011) — OfficeDrop today announced a free addition to their ScanDrop for Mac app lineup, ScanDrop Lite. The company also introduced an update to the paid ScanDrop for Mac software. ScanDrop is a scanning software application that digitizes and organizes scanned documents directly to the cloud or to a Mac’s local disc.

Here’s what’s new:

ScanDrop Lite is a brand new free app from OfficeDrop, available for download in the Mac App Store. Like the original version of ScanDrop, users can scan documents directly to the cloud with ease. With the lite app, users can:

Upload 15 pages per month to a variety of cloud programs including Google Docs, Gmail, Evernote and DropBox
Upload unlimited pages to OfficeDrop’s cloud filing cabinet

ScanDrop for Mac ($9.99) has significant updates, including:

Unlimited uploads to either OfficeDrop or any of its cloud services integrations (Google Docs, Gmail, Evernote or DropBox)
Document splitting, which enables users to upload multiple pages at once, then split them into separate documents

For example, an HR administrator could upload a new hire’s paperwork using ScanDrop, then easily separate it into multi-page documents, differentiating the employee’s healthcare application from the W-4 form. These documents could then be tagged and sorted into appropriate folders. Pages also become text-searchable once scanned, so they can be easily found when needed.

Both ScanDrop Lite and ScanDrop for Mac now have:

Syncing of cloud tags, folders, collections and notebooks when scanning to G m ail and scanning to Evernote. Users can look up cloud metadata (like tags) that they have already created, and sort documents as they are scanned
Powerful tools to create better PDFs, including the ability to preview, rotate, crop, delete and drag-and-drop to reorder pages prior to upload
Automatic attachment of scanned documents to Gmail and other popular desktop email programs
OCR (optical character recognition) for Google Docs users, Premium Evernote users and users of OfficeDrop’s digital filing system

“We are excited to bring a free version of our ScanDrop app to market, reaching new users and allowing them to scan and store unlimited documents in OfficeDrop’s digital filing system,” said OfficeDrop CEO Prasad Thammineni. “Additionally, the ability to separate pages from bulk scans into individual documents is a valuable tool that our users have requested, and we are pleased to provide that functionality in our paid ScanDrop app. We believe these developments will help us continue our mission to give paper new life in the cloud.”

ScanDrop works with the majority of scanners currently on the market. The software can be installed and connected in minutes. Download ScanDrop Lite or ScanDrop for Mac at the Mac App Store. A limited lite version of ScanDrop for Windows is also available for free download on the OfficeDrop website.

About OfficeDrop

OfficeDrop makes it easy for small businesses to scan paper to the cloud and access documents from anywhere, at any time, from any device. OfficeDrop’s cloud filing cabinet lets users sort, search and share documents — giving paper new life and making it collaborative! Headquartered in Cambridge, MA, OfficeDrop was founded in 2007. Paper. Digital. Anywhere. Find out more at www .officedrop .com.

Posted in cloud computing, Evernote Document Management, Google Docs Paper Management, OfficeDrop, Paperless, Product, Product Announcements, Product Updates, scandrop, scanning software | No Comments »

OfficeDrop Android – A Top 10 Office App!

Tuesday, August 23rd, 2011

techradar has a great piece listing the Top 10 Android Office Apps – and OfficeDrop’s Android App makes the list.

Awesome!

The article starts out by saying, “Fortunately for business-minded users, Android has many third-party options offering similar collections of fully compatible office apps, optical character readers, scanners and converters, all ready to let you use your phone for something a little more useful than moaning on Twitter all day.”

And then, specifically about OfficeDrop’s Android Scanner App, the article says:

OfficeDrop is another doc scanner and reader, only it comes with its own “web-based document portal” allowing users to access and manage their scanned receipts and docs via desktop as well. Files scanned in via your Android phone’s camera are converted to PDF format, with the app letting you search through, label and organise the results.

Check out the article! Or get the app in the app store by scanning the QR code below.

OfficeDrop Android QR Code

Posted in android, Awards, mobile, OCR Scanning, OfficeDrop, Paperless, Product, Product Updates, scanning software, Small Business | No Comments »

Email Document Management with OfficeDrop

Monday, August 22nd, 2011

OfficeDrop power users know the power of OfficeDrop’s email document management feature, and every few months it makes sense for us to remind our newer users how easy it is to email documents into OfficeDrop.

Emailing documents into OfficeDrop works just like uploading documents into OfficeDrop. The email bodies and attachments in any of the supported formats will be processed to your OfficeDrop account, just like the documents you mail in or upload. It’s document management through email made easy!

How OfficeDrop Email Document Management Works

Each OfficeDrop account gets its own unique email address, which is <your-username>@myofficedrop.com. As an example, f the username you use to login at OfficeDrop is sarah32, your OfficeDrop email address will be sarah32@myofficedrop.com.

OfficeDrop handles attached documents. So, documents attached to the email, in addition to the email itself, will be uploaded into your OfficeDrop online digital filing system. OfficeDrop currently supports over 25 file types, including: PDF, TIFF, JPG, PNG, BMP, GIF, TXT, HTML, DOC, XLS, and PPT.

Of course, everything becomes text searchable and it’s easy for you to find documents you email into OfficeDrop just as you’d find documents that get uploaded or scanned into the system.

Fight Spam and Uncontrolled Emails

Nobody wants their OfficeDrop document management portal stuffed with spam emails or documents, so we’ve built safeguards into the system that help protect you from spam. You can provision/allow different email addresses to send files into your account – but this system works on a permission basis, meaning you have to give permission to anyone before they can start emailing documents into your account.

By default, only the email id that you provide while registering with OfficeDrop is enabled to send you email. So, if you provided sarah32z@gmail.com while registering with OfficeDrop, you can already send emails from that email id.

You can modify the settings by clicking into the “tools” “upload via email” links in your account (click here and log in to visit this page.)

Most of our users allow individual email addresses to send files into their account. However, you can also give permission to everyone in your company if you’d like by allowing everyone from specific email domains to email you. In other words, everyone who’s email ends in at “yourcompany.com” can be configured to send emails into your account.

We highly recommend that if you have multiple email accounts that you use then you should make sure you give those email addresses permission to email into your OfficeDrop account.

The following image also explains how to modify these settings:

Email to OfficeDrop

Advanced Email Document Management Features

Sending emails directly into specific folders and adding labels

Your emails and their attachments can be sent into specific folders at the time you send the email. By adding a simple string into your email’s subject you can change where it goes. Add #Folder: customers/acme corp to the end of your email’s subject line to send it into the “acme corp” folder. To add a particular label, the syntax is the same: #Labels: label1,label2,label3 in the email subject.

Posted in Digital Office, Document Management, Paperless, Product Features | No Comments »

New York Times on Dumping Your Printer

Friday, July 22nd, 2011

At OfficeDrop, we are clearly focused on helping you achieve “Paperless Bliss.” But going paperless is hard, and coming up with a strategy for dealing with a business without paper can be hard.

The New York Times has a new piece on getting by without a printer called “Dump Your Printer to Escape the Madness.” It’s a good read and anyone interested in the paperless office should check out the ideas they have for getting rid of the printer and reducing your user of paper. Keep in mind – being totally paperless is hard!

One of the great ideas they have is to focus on using as many PDFs as you can. Of course, OfficeDrop loves PDFs - that’s why we turn so much paper into text searchable ones! Learn about scanning to PDF here.

And after you read the article, don’t forget the best reason to turn your paper into PDFs with OfficeDrop – since we make all your documents text searchable, so finding your paper has never been easier.

Posted in Document Management, Paperless, Paperless Champions | 1 Comment »

OfficeDrop iPhone App

Tuesday, July 19th, 2011

OfficeDrop is very pleased to announce that we have an iPhone app! The new app brings you the power that you would have if you were using your computer’s web browser – but now you can access at any time and anywhere. Best of all, the app turns your iPhone into a multi-page PDF scanner, so you can capture paper documents and convert them into text-searchable PDFs on the go. Create PDFs, search PDFs, view and organise PDFs – all on your iPhone. We know that users of the OfficeDrop Andriod app are really into OfficeDrop on their phone – and we hope that iPhone users will be too!

Get the iPhone app here!

Scan Paper, Text-Search, Browse, Share Documents and More from your iPhone

With the iPhone app, users can snap a photo of a paper document and scan it directly to the cloud. Once an item is scanned, users can browse the document, apply labels, search text using OfficeDrop’s Optical Character Recognition (OCR) technology, share and access documents from anywhere with OfficeDrop’s cloud filing cabinet.

OfficeDrop iPhone App Video

Using the App

When you first log in using the iPhone app, you’ll see your OfficeDrop folders. You can browse to specific files just as you would if you were looking for files on your computer’s hard drive. Simply touch the folder and navigate to the document you want.

You can also navigate by labels; simple hit the funnel icon in the top left and select the labels (or folders if you want) and only look at items with those particular labels.

The funnel also allows you to find your favorite or recent documents.

Search

Search is, of course, the best way to find your documents. At the bottom of the app’s screen you’ll see the search button. Touch that to text search within your documents. Since OfficeDrop makes the documents you upload into the system totally text searchable, you know that finding your files is only a quick keyword search away.

Scan from the iPhone

The newest iPhones have pretty decent cameras, which means they can be used as a scanner replacement when you are on the go. Using the OfficeDrop app you can scan multipage PDFs quickly and easily from anywhere.

Push the upload button at the center bottom of the app to start scanning. You can either use images already in your phone’s photo gallery or snap a new photo using the app. If you take a picture with the camera using the app you’ll have the option to crop the image, rotate it, add a second (or third, etc) page. At the time of upload you can select a destination folder and add labels. You can also store the item locally, but it will only get OCR when uploaded. If you are in an area without cell phone coverage the app will store the scan on your phone and upload it when you get back into good reception.

“We’re changing the way people collect and share information on the go,” explained OfficeDrop CEO Prasad Thammineni. “By using the iPhone as a powerful scanning device, our users can share documents with teams in seconds, and search all of their items in the cloud, regardless of their location. OfficeDrop is making remote working easier than ever.”

The OfficeDrop iPhone app is free to download, and connects with OfficeDrop’s cloud filing cabinet. The free version of OfficeDrop cloud filing system gives users 1 GB of storage, 50 pages of text-searchable scans per month and will produce the top three search results.

This app compliments our Android Scanner app; and iPad users should expect a refresh of the existing iPad app in the near future.

Get the app here!

Posted in cloud computing, Digital Office, Document Scanners, Home Office, Marketing, OCR Scanning, OfficeDrop, Organization, Paperless, Product, Product Announcements, Product Features, Product Updates, scanning software, Small Business | 1 Comment »

Types of Clutter

Friday, July 1st, 2011

The Professional Organizer’s site, Living Peace, has a great blog post on decluttering. The blog quotes from the New York Times best selling book, “The Happiness Project,” and lists the different types of clutter – from aspirational clutter (I’ll use this some day!) to freebie clutter (hey, it’s free, I’ll get two!) When you understand why you are keeping clutter, and can objectively decide that there is no need to have it anymore, tossing the clutter out and getting organized is much easier! Check out the piece.

Posted in Organization, Paperless | No Comments »

PCWorld Says: Go Paperless with OfficeDrop

Thursday, June 23rd, 2011

OfficeDrop is very pleased that Robert Strohmeyer of PCWorld has just written a piece titled “Go Paperless with OfficeDrop.” At OfficeDrop, our favorate quote from the article is

“Like Dropbox on steroids”

That’s pretty cool!

Posted in cloud computing, Customer Satisfaction, Digital Office, Marketing, Paperless, Paperless Champions, Press coverage | No Comments »