Paperless | Document Management Blog

Archive for the ‘Paperless’ Category

Friday, May 20th, 2011

Josh Zerkel, certified Professional Organizer, will be hosting today’s webinar on Getting Organized in a paperless office! You don’t want to miss it – Today, May 20 at Noon ET. Register here.

Mastering the Paperless Office Video

Our last online class was about mastering the paperless office for the small business owner. Here is the video from the last session!

Other Upcoming Webinars

Josh will also be hosting another webinar in the near future. While this one is not affiliated with OfficeDrop, we thought you’d like to know about it since his presentations are so great! This topic will be:

6 Simple Ways to Reclaim Your Day

Posted in Benefits, Digital Office, Organization, Paperless, Paperless Champions, Small Business | No Comments »

OfficeDrop Android App Launched!

Thursday, May 12th, 2011

OfficeDrop’s Paper-to-Go Android App Now Available for Download

We are very pleased to announce the launch of OfficeDrop’s newest mobile app, the OfficeDrop Paper-to-Go Android App! OfficeDrop’s Android App allows Android users to simply snap a photo of a paper document and scan it directly to the cloud. Within the app, users can organize, search, share and access documents from anywhere with OfficeDrop’s cloud filing cabinet. Also available for iPad, OfficeDrop Paper-to-Go can now be downloaded through the Android Market (https://market.android.com/details?id=com.officedrop.applicationactivity&feature=search_result) and will soon be offered through the Amazon App Store.

OfficeDrop Android App

This newest app is something that our customers have been asking for, and over the past six months it has become obvious that mobile access to our digital filing cabinet is a must-have feature. We know that the busy professionals who are our customers love having access to their paper and digital files from the road via our web browser and our desktop digital cloud connector. Being able to search, organize and share from the road will make it even easier to carry your filing cabinet with you where ever your business takes you.

Scan From Android

The OfficeDrop Android App also lets you scan right from your phone, using the phone’s camera to snap multiple page documents and convert them into text searchable PDFs. Some of our customers are already using their phones to snap photos of things like receipts while on the road – this makes it even easier to grab PDFs on the go. You can use it to organize your business receipts while travelling, share just signed contracts, get invoices back to the home office and more! Because you can pick a destination folder and add labels at the time of scanning, organizing is simple and fast. And since everything becomes text searchable, finding the piece of paper has never been easier.

Other Great Paper to Go Features

Compatible with version 2.2 of Android, the app allows OfficeDrop users to send documents straight to the cloud – either by taking a picture or by uploading files already stored on the device. Other key features include:

Search: Documents become text-searchable once they’re uploaded using OCR technology.
Tagging: Files can be tagged with keywords for easy sorting and retrieval.
Compatibility: Works on your Windows PC, your browser or your iPad.
Security: As with other OfficeDrop apps and services, all files sent through the system are fully encrypted.

Let us know what you think about our newest app!

Posted in android, Benefits, Digital Office, iPad, OCR Scanning, OfficeDrop, Organization, Paperless, Product Announcements, Product Features, Product Updates, Small Business | No Comments »

Messiest Office Contest

Wednesday, May 11th, 2011

We’ve got some great entries in our messiest office contest! It’s not too late to sign up to win – all you need to do is to upload a photo of your office:

Messy Office Photos

Remember, you can win some great prizes, including a scanner, Professional Organizer consulting, an OfficeDrop subscription and a coupon to Staples:

Grand Prize
Win a $400 Gift Certificate to Staples, a Coaching Session with Professional Organizer Joshua Zerkel of Custom Living Solutions to assess your needs and lead your office away from the clutter, and an OfficeDrop subscription to help you go paperless!

2nd Prize
Win a Canon imageFORMULA P-150 Portable Document Scanner and a subscription to OfficeDrop to help you go paperless!

3rd Prize
Win a $50 Gift Certificate to Staples and a subscription to OfficeDrop to help you go paperless!

Contest Instructions
Keep stubbing your toe in your cluttered office? Trouble finding your keyboard? No room left for your employees? If your office is buried in a mountain of paper, the OfficeDrop Messiest Business Makeover can give you the professional help you need.

To enter: Submit a photo of your cluttered space. Show us your office at its worst! OfficeDrop will select the top five submissions and let the Facebook community vote on the messiest!

Prize Eligibility

Only persons residing in United States who are at least 18 years of age can enter.

Contest Starts
May 02, 2011 @ 12:01 am (EDT)
Contest Ends
May 21, 2011 @ 11:59 pm (EDT)

Posted in Benefits, Digital Office, OfficeDrop, Organization, Paperless | No Comments »

Changing the Default Cloud for ScanDrop Scanner Software

Thursday, May 5th, 2011

With ScanDrop scanning software, you can you can set a default cloud service to scan to. This means that when you scan you don’t need to pick your preferred cloud service provider each time.

Once you pick a default cloud storage provider you may feel trapped! What if you want to scan to a different cloud? Just because you’ve got a million things to scan to Evernote this week doesn’t mean you won’t want to scan to Google Docs the next.

So… we’ve made it so that you can change your default cloud service provider at any time.

To change your default cloud service in ScanDrop, follow the steps below.

1. Open ScanDrop. If you have set a default cloud service provider, a dialogue will pop up with that service’s log-in. Log into this service with your username and password.

2. Once you have logged in, you will see a “Switch cloud service” icon in the upper right hand corner of the ScanDrop menu. Select “Switch cloud service”

3. You will be logged out and the main ScanDrop menu will prompt. You may now choose another default cloud service, or leave the default box unchecked and choose your scan destination each time you open ScanDrop.

Posted in Paperless, scandrop, scanning software | No Comments »

Visoneer Integrates Software with OfficeDrop’s Cloud

Thursday, April 14th, 2011

Visioneer OneTouch to the Cloud

Visioneer, the makers of both Visioneer scanners and Xeros small business scanners, announced today that they have integrated their scanners’ Visioneer OneTouch software with OfficeDrop’s cloud filing system and with our ScanDrop scanner software.

Click on the picture above to learn more about Visioneer Connect OneTouch to the Cloud and to download the updated software from Visioneer.

This is a big deal because it shows that major scanner equipment manufacturers are not only taking cloud storage seriously, the are taking OfficeDrop’s online filing system seriously.

As OfficeDrop continues to grow our cloud content management platform we are committed to working with other scanner manufacturers to make it seamless and simple to digitize to the cloud.

Visioneer OneTouch to the Cloud Press Release

Here is a little bit from the press release announcing the Visioneer OneTouch to the Cloud:

According to Anne Valaitis an Associate Director at InfoTrends, “Businesses today are looking for devices and applications that help them conduct business more economically and effectively. This has fueled significant interest in the use of cloud computing. In fact, in a recent study by InfoTrends 68% of IT administrators reported they are currently using or considering cloud computing. By offering connectivity to the cloud, Visioneer is addressing customer demands for effortless usability.”

“No other scanner company offers as many cloud scanning options for such a broad range of scanners models. Every Visioneer and Xerox scanner supporting OneTouch 4.6 or greater is immediately enabled,” said John Capurso, vice president of marketing at Visioneer. “Visioneer CONNECT represents the most comprehensive set of cloud scanning solutions available to extend the usual terrestrial destinations to the leading cloud on-line services. As Visioneer releases more cloud links, you’ll find them at connect.visioneer.com.”

Visioneer CONNECT is the latest link development for Visioneer OneTouch. Your cloud credentials (username and password) can be preset through Visioneer OneTouch so every scan job is not interrupted with log-in details. Most cloud destinations even allow users to choose the folder of their choice and even specify an email address so that a notification email is automatically sent with a link to their file. By scanning images directly to the cloud, users can easily collaborate and share files while working in multiple locations.

Visioneer OneTouch is an award winning utility that simplifies scanning to one button. Everyone wants ease of use and convenience, however sometimes in order to obtain it, you have to sacrifice quality or functionality. Not true when it comes to the Visioneer OneTouch technology. Visioneer OneTouch provides the most elegant ease-of-use scanning experience without “dumbing down” the device.

Posted in Awards, Benefits, cloud computing, Customer Satisfaction, Digital Office, Document Management, Document Scanners, OfficeDrop, Paperless, Paperless Champions, partnerships, scandrop, scanning software | No Comments »

Scanning Tips – Document Prep

Wednesday, April 13th, 2011

new-scanner At OfficeDrop, we know a lot about efficiently processing and scanning documents. But digitization can be a bit of a hassle, and a lot of people tend to blame their scanners when things go wrong.

But it’s not usually the hardware that is at fault! One of the major causes of scanner malfunctions is poor document preparation. Things like staples, mis-feads, and torn paper can really slow down your scanning process.

Chris Riley has a great list of document prep tips over on the AIIM blog. He calls it “Scanner Rage,” but we call it a great synopsis of how to make your scanning more efficient and higher quality.

Check out his tips for more efficient scanning!

Posted in Paperless, Paperless Champions, scandrop, scanning software | No Comments »

ScanDrop Demo Interview at SXSW of Scan to Evernote

Wednesday, March 16th, 2011

South by Southwest was a great experience for OfficeDrop. We had the opportunity to demo our ScanDrop scanner software for a number of potential partners and customers. The kind folks over at Bostinnovation made a video of me, Healy Jones the marketing guy, demoing scan to Evernote with ScanDrop.

Scan to Evernote with ScanDrop Demo

Posted in cloud computing, Digital Office, Evernote Document Management, OCR Scanning, OfficeDrop, Paperless, scandrop, scanning software | No Comments »

4 Steps to Better Receipt Management

Wednesday, March 9th, 2011

Josh Zerkel, Professional Organizer and owner of Custom Living Solutions, has recently posted a great piece on getting control of your receipts. At OfficeDrop, we help a lot of people manage their paperwork, and his 4 steps apply if you are using a digital filing system or standard paper folders. Check out his post!

We think that OfficeDrop’s paperless solution can help with his 2nd step – sorting, which can be done in our online folders and by using our labels. Finding a home is easy when you have a digital filing system and you can use either our mail in scanning service to get paper into your account or our ScanDrop scanning software (including the Mac version) to get digital. Tracking, step 4, is easy when we make your paper text searchable!

Posted in Document Management, Organization, Paperless | No Comments »

Scan to Evernote

Wednesday, March 2nd, 2011

ScanDrop – Scan Directly to Evernote

We are really impressed and excited at the traction we continue to get with our ScanDrop scanner software! When we get asked “why should I use ScanDrop to scan to Evernote” we like to remind people of the following advantages of ScanDrop’s Evernote connection – mainly that you can make important Evernote metatag decisions when you have the most content, right at the time of scanning:

You can pick the Evernote notebook that you want to scan into right from ScanDrop
Pick your Evernote tags prior to upload, while
Easy file naming makes finding the document even easier after you’ve uploaded it
Rockstar PDF and OCR – ScanDrop uses Evernote’s industry leading conversion and optical character recognition software, not the outdated software that comes with your scanner. If your documents are living in the cloud, why use old school software to make them searchable?
Dead simple PDF editing tools like drag and drop page re-ordering and simple delete, rotation, etc

We really think ScanDrop is the fastest way to get your paper into Evernote. Get the Scan to Evernote software! And remember, you can also Scan to Google Docs with ScanDrop! And Mac users, visit our ScanDrop Mac page to get the Mac scanner software.

Posted in Benefits, Evernote Document Management, OCR Scanning, Paperless, Product Features, scandrop, scanning software | No Comments »

Tax time sale!

Tuesday, February 22nd, 2011

Tax time is only two months away, and organizing your paperwork can be daunting. Digitizing your paper can really help you get ready to attack your taxes. That is why we are pleased to offer a special sale on our Home Office plan to help you get ready for tax season!

For only $2.50 per month for the first two months new customers can get OfficeDrop’s Home Office mail in scanning plan, a savings of 87% off the normal monthly price of $19.95.

The offer expires on the 25th, so act now!

Visit our Tax Time Mail-in Savings Page to Sign Up and Learn More!

Posted in Digital Office, Paperless | No Comments »