Archive for the ‘Product Announcements’ Category

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New Feature: Duplicate Notification

Friday, January 15th, 2010

We have found that during the uploading and scanning process, people sometimes submit multiple copies of the same document, or submit a document that has been scanned previously. Whether this is intentional or by accident, duplicates can clutter your document list, and take up excess storage. For this reason,  there is now a way to see when duplicates are submitted on your OfficeDrop online account.

The New Duplicates Tab

From your ‘Inbox’ tab, which shows current uploads, Users will now see a ‘Duplicates’ tab.  When the system senses an upload that already exists in storage, it stores it under the duplicates tab before it is processed. In the duplicates tab, the user is shown which documents are suspected to be duplicates, and which existing documents they are  a duplicate of. Documents are suspected duplicates if the user, name and size coincide. The user can then review both documents, and choose whether the suspected duplicate should be processed anyway, or deleted.

Just one of the many ways OfficeDrop keeps you organized. Feel free to leave any questions of comments below.

Posted in Benefits, Product Announcements, Product Features, Product Updates | No Comments »

Document Scanning Made Easier With Labels

Wednesday, January 13th, 2010

Save Time With OfficeDrop: Label Your Documents

OfficeDrop is happy to announce the release of another tutorial video, which demonstrates how to use labels within your online OfficeDrop account. OfficeDrop provides you with many ways to keep your documents organized and easy to find online. The labels system lets you assign any number of label tags to each of your documents, allowing you to narrow your document view later. By labeling documents, you only have to see the documents relevant to what you need them for. *See the demo for more in-depth descriptions and examples.

At OfficeDrop, we want you to be able to work with your documents easily and effectively once you have scanned them. Organization tools like labels are there so that our customers can get the most out of document scanning by saving time, and boosting productivity. After all, what good is scanning a document if you can’t find it when you need it?

See the video below for a complete walkthrough.

Recap: OfficeDrop Online Document Management – Using Labels

To navigate labels and narrow search results, click the check box of each label to limit the list view to documents containing that label name. Checking multiple label boxes will further refine your view, while  un-checking labels will broaden the list view to documents without those label names. See the ‘displaying” tab at the top of the list to see which labels you are viewing.

To apply a label to a single document, click the ‘apply label‘ button under the document’s snippet. From here you can either choose from existing labels, or create a new one.

To apply a label to multiple documents, check all the documents you wish to apply the label to, and use the ‘apply label‘ button located at the top of the list. You can also choose existing labels or create new labels from this menu.

To delete a label, click the ‘x‘ that appears after that label name. Deleting a label won’t delete any documents, but one click will delete the label without a prompt, so be careful.

We hope this tutorial has been helpful. Please leave a comment or contact us with any questions or comments.

Posted in Benefits, Document Management, Organization, Product Announcements, Product Features | No Comments »

A Few Touchups for the New Year

Monday, January 11th, 2010

Over the past month or so, we have introduced a few “touch-ups”  to the OfficeDrop Application. These are by no-means ground breaking features, but more along the lines of “usability enhancements” and “I can’t believe it wasn’t already there”.

Here are a few of the noteworthy ones:

Context-Menus for Folders and Labels

Folders Menu Screenshot

Folder context menu screenshot

Labels Menu Screenshot

label-context-menu2

Now you have a “right-click” for each individual folder and label. Just click the arrow to the left of the folder or label name and you are given a list of options specific to that classification.

Drag and Drop Feature

You can now Drag and Drop documents to both folders or labels. To do this, just click and drag document snippets to either a folder or label in the folder or label menu. Dragging to a folder will move that document from any folder it was in previously, to the new folder. Dragging to a label will simply add that label to the list of already applied labels.

Posted in Document Management, Product Announcements, Product Features, Product Updates | No Comments »

New Online Document Management Feature

Thursday, January 7th, 2010

Uploading your documents directly to a folder

To simplify your organizational process, OfficeDrop has introduced a new feature that allows you to upload documents directly to folders. This is especially helpful if you have a large number of documents to upload, and don’t want to spend time assigning documents to folders one by one. Uploading documents directly to folders which are already in use eliminates the need to search through document snippets in your OfficeDrop account and you can preemptively apply labels as well.

To upload a document directly to a folder:

  1. From your home screen, click the arrow directly to the left of the folder name in the Folder menu box.
  2. From the drop-down menu, select “Upload Files.” This will prompt a menu box.
  3. Assign any labels you would like applied on the left side of the menu.
  4. Click “Upload Files,” and select the document(s) you wish to upload.
  5. Upload as many documents as you wish.
  6. When you are finished, click “Close.”

Processing will begin immediately and your documents will finish processing under your Inbox tab, as usual. Once they have finished processing, your documents will appear in the designated folder.

Posted in Document Management, Product Announcements, Product Features, Product Updates | No Comments »

The Simplest Document Management and Scanning Service Just Became Easier to Find

Monday, September 28th, 2009

We are very excited to announce that OfficeDrop’s award-winning document management service is now available through the Intuit App Center. The Intuit App Center is powered by Intuit Inc. Through the Intuit App Center, small businesses will be able to find tested and proven third-party software applications. For a solution that was especially built with small businesses in mind, we are incredibly excited to be associated with one of the most trusted brands for small businesses.

What makes this partnership especially cool is that, OfficeDrop now integrates with Quickbooks data through the Intuit Data Services (IDS) API. For starters, when you share documents or folders from OfficeDrop, we automatically lookup the email addresses of your Customers and Vendors from Quickbooks, to make the sharing easier. Here is a screenshot that illustrates this.

Share using Quickbooks

Share using Quickbooks

If you are a QuickBooks user who is new to OfficeDrop, you can watch this 2 minute video to know what makes OfficeDrop the preferred document management and document scanning service for small businesses.

Posted in partnerships, Product Announcements | No Comments »

Pixily system availability on Saturday AM

Saturday, July 11th, 2009

Early Saturday morning, we became aware of a DNS (Domain Name Server) misconfiguration issue, with our hosting provider, whereby requests to www.pixily.com were incorrectly sent to a parked domain, rather than to our servers. Because of this issue, users may not have been able to access the OfficeDrop website or the online application. Our servers were and are all healthy and running, and your documents, as always, are secure.

The issue has been resolved as of 10:30 AM EDT. However, given that the issue has to do with domain name resolution, it could be a few to several hours before the change is propagated to servers across the internet. So, depending on your Internet Service Provider, you may still be facing the issue. Unfortunately, there is nothing we can do to expedite the process. If you did have an issue accessing your account this morning, please restart your browser before trying again. My apologies for the inconvenience.

I would like to reiterate that this error was caused due to a configuration issue at the hosting provider. All your documents and your information are, as always, secure. We are following up with our hosting provider to ensure that this doesn’t happen again in the future. Please rest assured that we continue to work hard to provide secure anytime, anywhere access to your information.

Posted in Product Announcements, Small Business | 1 Comment »

Remember Everything, including paper, with Pixily and Evernote

Monday, May 18th, 2009

What if you could get all your documents (paper and digital) scanned and be readily accessible, in your desktop or on the road. That’d be cool, isn’t it? What if you don’t have to do the scanning yourself? Even better, right? Who said that you can’t eat your cake and have it too?

OfficeDrop’s users already enjoy the convenience of having all their documents available in one central location, and access it using a web browser. Now, you can also have those documents available right at your desktop, thanks to Evernote.

About Evernote

Evernote, in their own words, helps you to Remember Everything. You can capture and access information using whatever device or platform you find most convenient. Everything you put into Evernote is always synchronized across all of your devices.

Exporting your scanned, uploaded and emailed documents from OfficeDrop to Evernote automatically synchronizes those documents to the Evernote desktop client (available for both Windows and Mac) and to your iPhone. Like other documents in Evernote, the contents are made searchable.

So, why is this cool?

Here are a few examples of how OfficeDrop and Evernote can help you:

  • Access scanned documents on your desktop: Stuck in the airport, without an Internet connection? Need to look up that contract? Need access to last month’s invoices? No Problem. Use the Evernote desktop client to view documents scanned at OfficeDrop, right in your desktop. Impress your client with all the information in your fingertips.
  • Access scanned documents on your iPhone: Have your recipe Collection at OfficeDrop? Need to look up the ingredients at the grocery store? Use your iPhone, get all the ingredients, save an additional trip. Guests love your brownies and you score brownie points with your spouse.
  • Microsoft Document Formats now searchable in Evernote: Wish you could search the contents of your Word documents, Excel spreadsheets and Powerpoint presentations in Evernote? No problem. Upload them to OfficeDrop and Send to Evernote. You can then search from the web, on your phone or right from your desktop. Talk about Ubiquitous Capture.
  • Handwritten documents: Your class notes digitized at OfficeDrop? Handwritten documents (manuscripts, class notes etc,.) can be sent from OfficeDrop to Evernote, and thanks to Evernote’s handwriting recognition technology, can be searched.

So, what are you waiting for? Put your memory on steroids. Legally! Sign up now for Evernote and OfficeDrop and follow instructions here to get setup . And tell us how it helps YOU remember everything, including paper.

Posted in Evernote Document Management, partnerships, Product Announcements, Product Updates | 11 Comments »

Introducing Pixily Annotations: Virtual Sticky notes on paper documents

Tuesday, May 5th, 2009

At OfficeDrop we try to retain all the ease and convenience of paper while eliminating the clutter. The snippet view came out of this type of thinking and based on our analyses of how people try to find information by shuffling through a stack of  paper. Today we are happy to announce another goodie that emulates how we currently use paper: the ability to annotate.

You can now add “sticky note” style annotations to any portion of a page, from within the page view of that document. Click on Add Annotation, Drag and drop the region of the page where you would like to add the annotation and type away. In addition to moving and deleting the from the page, you can also hide them all. Try that with sticky notes!

Here is a real-life example of annotations at work. I had to call customer service of our vendors, to dispute an over-billed amount. While I was on hold with the service rep, I logged in to my OfficeDrop account, looked up my account info, gave her all the necessary details, and when she gave me back a confirmation code for the refund, I could make a note of it right there in the document.

Annotations at work

Love it? Want to see more? Tell us and we’ll make it happen.

Posted in Document Management, Product Announcements, Product Features, Product Updates | No Comments »

Pixily iPhone Interface: The other side of ubiquitous capture

Thursday, January 29th, 2009

As we work on realizing our dream of ubiquitous capture, we are also making strides towards Ubiquitous Access – The ability to access information anywhere, anytime. Now you can access information on the go, using your iPhone. We are announcing i.pixily.com, an iPhone optimized version of the OfficeDrop app that you love. The iPhone version currently supports the two most needed features that you would need on the go. These are but the start of many more exciting features in this front.

  • Search (Of course! we would be nothing, if we are not about Search, isn’t it?). Like the browser interface, you can search for contents, label or name
  • Browse (You can browse documents by their label)


You can access the iPhone optimized version of OfficeDrop at http://i.pixily.com. And remember to add it to your iPhone home screen using these simple instructions:

  1. Launch Safari on your iPhone and Browse to i.pixily.com
    Enter URL in Safari
  2. Click the Favorites (+) button at the bottom of Safari and then click on the Add to Home screen button
    Click on Favorites button
  3. Click “Add to Home Screen”
    Add to Home Screen
  4. Type “OfficeDrop” as the name for the icon that will appear on your home screen
    Type OfficeDrop
  5. Click the “Add” button
    Click the Add button
  6. You will now see a pixily icon in your home screen.
    Ta-Dah

Posted in Product Announcements, Product Features, Product Updates | 3 Comments »

Minor enhancements to Email

Monday, January 19th, 2009

We have a couple of incremental enhancements now to the Email functionality that we think you ‘ll find useful.

  1. You can now allow emails from domain. Previously, you could allow emails from anyone or allow from individual email addresses. Now you can allow emails from anyone in a specific domain. This is very handy if you are a small business using OfficeDrop to share and collaborate on documents with your clients and business partners. Just add their email domains to your preferences and anyone from that company can send you email. Nifty, isnt it?
  2. The subject line of the email became the name of the document created from the email body. Now we automatically strip out typical prefixes such as “Fwd”, “Re”, “RE” etc,. to have more readable document names.

Like they say, it is the little things that make a big difference to usability and perception.

Posted in Product, Product Announcements, Product Features, Product Updates, Small Business | No Comments »

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