Product Features | Document Management Blog

Archive for the ‘Product Features’ Category

Tuesday, May 31st, 2011

OfficeDrop is pleased to announce that ScanDrop, OfficeDrop’s scan to the cloud scanner software, now works with Document Capture Technologies, Inc’s DocketPORT family of scanners. This means that owners of DocketPort’s popular scanners will now be able to scan to their favorite cloud services like Google Docs, OfficeDrop and Evernote with the greatest of ease.

“Scan to cloud technology is a major component of the global SaaS (software as a service) sector, which is projected to grow to more than $40-$50 billion by 2014 from roughly $13 billion in 2009, is an area that we intend to gain both market share and significant revenues,” said David P. Clark, Chief Executive Officer of Document Capture. “Partnerships with the best and most innovative companies such as OfficeDrop ensure that DCT is well positioned to participate fully in one of the largest current technology opportunities. Our image capture solutions as well as our ongoing product development are tailor made for this sector.”

Configuring DocketPort Scanners with ScanDrop

Now, configuring a DocketPort Scanner to scan to the cloud is easy. OfficeDrop has now published instructions on configuring your DocketPort scanner on Windows and configuring a DocketPort scanner on the Mac in the OfficeDrop help section. So, if you are trying to use your DocketPort to scan to Google Docs, Evernote, OfficeDrop or the cloud, ScanDrop is there to help you!

List of Compatible DocketPort Scanners

ScanDrop will work with the following Document Capture Technologies products:

We hope that this makes it easier for you to get your documents into the cloud!

Posted in Digital Office, Document Scanners, Marketing, Paperless Champions, Product Features, scandrop | No Comments »

OfficeDrop Android App Launched!

Thursday, May 12th, 2011

OfficeDrop’s Paper-to-Go Android App Now Available for Download

We are very pleased to announce the launch of OfficeDrop’s newest mobile app, the OfficeDrop Paper-to-Go Android App! OfficeDrop’s Android App allows Android users to simply snap a photo of a paper document and scan it directly to the cloud. Within the app, users can organize, search, share and access documents from anywhere with OfficeDrop’s cloud filing cabinet. Also available for iPad, OfficeDrop Paper-to-Go can now be downloaded through the Android Market (https://market.android.com/details?id=com.officedrop.applicationactivity&feature=search_result) and will soon be offered through the Amazon App Store.

OfficeDrop Android App

This newest app is something that our customers have been asking for, and over the past six months it has become obvious that mobile access to our digital filing cabinet is a must-have feature. We know that the busy professionals who are our customers love having access to their paper and digital files from the road via our web browser and our desktop digital cloud connector. Being able to search, organize and share from the road will make it even easier to carry your filing cabinet with you where ever your business takes you.

Scan From Android

The OfficeDrop Android App also lets you scan right from your phone, using the phone’s camera to snap multiple page documents and convert them into text searchable PDFs. Some of our customers are already using their phones to snap photos of things like receipts while on the road – this makes it even easier to grab PDFs on the go. You can use it to organize your business receipts while travelling, share just signed contracts, get invoices back to the home office and more! Because you can pick a destination folder and add labels at the time of scanning, organizing is simple and fast. And since everything becomes text searchable, finding the piece of paper has never been easier.

Other Great Paper to Go Features

Compatible with version 2.2 of Android, the app allows OfficeDrop users to send documents straight to the cloud – either by taking a picture or by uploading files already stored on the device. Other key features include:

Search: Documents become text-searchable once they’re uploaded using OCR technology.
Tagging: Files can be tagged with keywords for easy sorting and retrieval.
Compatibility: Works on your Windows PC, your browser or your iPad.
Security: As with other OfficeDrop apps and services, all files sent through the system are fully encrypted.

Let us know what you think about our newest app!

Posted in android, Benefits, Digital Office, iPad, OCR Scanning, OfficeDrop, Organization, Paperless, Product Announcements, Product Features, Product Updates, Small Business | No Comments »

Scan to Evernote

Wednesday, March 2nd, 2011

ScanDrop – Scan Directly to Evernote

We are really impressed and excited at the traction we continue to get with our ScanDrop scanner software! When we get asked “why should I use ScanDrop to scan to Evernote” we like to remind people of the following advantages of ScanDrop’s Evernote connection – mainly that you can make important Evernote metatag decisions when you have the most content, right at the time of scanning:

You can pick the Evernote notebook that you want to scan into right from ScanDrop
Pick your Evernote tags prior to upload, while
Easy file naming makes finding the document even easier after you’ve uploaded it
Rockstar PDF and OCR – ScanDrop uses Evernote’s industry leading conversion and optical character recognition software, not the outdated software that comes with your scanner. If your documents are living in the cloud, why use old school software to make them searchable?
Dead simple PDF editing tools like drag and drop page re-ordering and simple delete, rotation, etc

We really think ScanDrop is the fastest way to get your paper into Evernote. Get the Scan to Evernote software! And remember, you can also Scan to Google Docs with ScanDrop! And Mac users, visit our ScanDrop Mac page to get the Mac scanner software.

Posted in Benefits, Evernote Document Management, OCR Scanning, Paperless, Product Features, scandrop, scanning software | No Comments »

ScanDrop Mac Cloud Scanner Software Now in the Mac App Store

Tuesday, January 25th, 2011

Now Available in the Mac App Store!

ScanDrop for Mac is now ready for purchase and download in the Mac App store! ScanDrop is the simplest way to connect you scanner with popular cloud storage options like Google Docs, Evernote and OfficeDrop’s own Digital Filing System!

For a limited time ScanDrop for Mac is only $1.99, but the price will go up after this introductory offer expires – so get it now!

Click here to get the ScanDrop for Mac Scanner Software in the Mac App Store.

Posted in OCR Scanning, OfficeDrop, Paperless, Product Announcements, Product Features, Product Updates, scandrop, scanning software | No Comments »

Getting the Most out of OfficeDrop’s Cloud Dashboard

Monday, December 27th, 2010

Mylee, one of OfficeDrop’s resident customer happiness rockstars, recently wrote a very helpful review on how to get the most out of OfficeDrop’s cloud document management dashboard. (This is much better than the cloud dashboard post I published last week!)

Introducing the new OfficeDrop Cloud Dashboard!

It’s finally here! We’re proud to introduce the new OfficeDrop dashboard, which gives you an at-a-glance summary of your OfficeDrop account’s contents and recent activity. Now you can view the status of your most recent scanvelope, view all your recent account activity, and see what’s new at OfficeDrop- all from the same page! OfficeDrop’s new dashboard was designed to give you all your pertinent account information at your fingertips-without having to go from tab to tab.

Anatomy of the Dashboard

See below to learn all the different sections in our new dashboard and how each can help you save time and get the most out of OfficeDrop’s document management service.

OfficeDrop's Cloud Dashboard Overview

A. Recent product updates

In this section, you’ll see updates about what’s new here at OfficeDrop, any new products or features we’ve released, and click through links on how to use them:

Dashboard Product Updates

B. Document Processing Activity

See the current status of all your paper and digital files. You can check the status of your most recent scanvelope, or get a list of your most recent document uploads, which folder they’re in, and the upload date. The document names and scanvelope tracking IDs are click through links that allow you to access those particular files immediately, without having to go through the Documents tab.

C. View Documents

Use this section to get directly to your documents quickly and easily. Use the click through links to go directly to your document queue, your newest documents, your Items Not in Folder, or your Favorites folder.

View Cloud Documents

D. Addons Activity

Manage your OfficeDrop integrations directly from the Addons Activity section. You can view the docs you’ve sent to other cloud services like Evernote and GoogleDocs, and access them directly using the click through link file names.

E. Account Activity

From this section, you view all actions performed in your account as well as across any sub-users if you are a multi-user account administrator. You’ll see what user created which folders, who uploaded which documents, and all other actions performed across your OfficeDrop account. It is a great place to manage and audit the data you are storing in the cloud.

F. Alerts and Reminders

Check this section often for information about your account, when you’re close to your storage limit, and other up to the minute account information that will help you manage your OfficeDrop account.

Posted in Benefits, cloud computing, OfficeDrop, Paperless Champions, Product Announcements, Product Features, Product Updates | No Comments »

Instant Cloud Actions

Sunday, December 26th, 2010

Act on your cloud documents instantly with OfficeDrop’s new Instant Action feature!

cloud_dashboard_officedrop21 Waiting until your documents have been completely OCR’d before you can access them is a thing of the past- you can now download, share, and access your documents even before they’ve even processed completely through OfficeDrop’s cloud storage system.

How do Instant Actions work?

This new functionality allows you to act on your documents, even if you can’t text search them yet. When documents process through OfficeDrop’s system, it can take a few minutes before they become fully text searchable PDFs. You used to have to wait for this processing to finish before you could share your documents.

But you no longer have to wait to view, share, or download these files with our cloud Instant Actions! When a document has been uploaded, it will show under your Documents tab with a small red magnifying glass symbol in the upper right hand corner. This lets you know that although the document isn’t text searchable yet, it’s ready for your use. You can immediately view the document, share it, download it, and perform all normal actions upon it (with the exception of search). Once the document has completely processed through our system, the red symbol will disappear and your document can now be text searched.

How are Instant Actions helpful?

Say you have an invoice that you need to get to a client quickly. You upload the invoice to OfficeDrop but don’t want to wait for it to be completely OCR’d before you share it. You’ll see the document under your Documents tab with the red magnifying glass symbol, indicating that while you can’t yet text-search this document, you can interact with it. Select ‘Share’ and your client can then access and download the invoice, whether it has completely processed through our system or not. This cuts down on wait time between when you upload your files and when you can manage them. When you’re in a rush, OfficeDrop’s instant actions allow you instant access. It’s your information- use it when you need it.

Posted in cloud computing, Product Announcements, Product Features, Product Updates | No Comments »

OfficeDrop Introduces Envelope Tracking

Wednesday, December 22nd, 2010

It’s 8:00- do you know where your scanvelopes are?

You asked and we listened! Introducing up-to-the-minute envelope tracking from directly within your OfficeDrop account. See exactly when we receive your scanvelopes here at our facility, when they’re being processed, and when they’re either on their way back to you or to our shredders. No more wondering if your documents have been received or when they’ll be ready- with our new envelope tracking tab, all the information is at your fingertips.

Using Envelope Tracking

To track your scanvelopes, simply click the Account tab from within your OfficeDrop account. In the menu box to the left, select the Envelope tracking option. Here, you can see all scanvelope tracking codes currently associated with your account, and the status of the contents of each of these individual scanvelopes.

scanvelopetracking1

You can sort the results by stage as well.

envelope-tracking

Finally, you can use envelope tracking to quick find the group of documents that were scanned in each envelope. By clicking on the specific envelope you will be taken to the documents that were scanned in that particular envelope.

documents-in-tracked-envelope

And as always, if you have any questions about your documents, you can reach us at support@officedrop.com or 888-674-6493.

Posted in Benefits, OfficeDrop, Organization, Product Features | No Comments »

Cloud Dashboard

Monday, December 20th, 2010

OfficeDrop’s new dashboard, that gives our users a view into their cloud service, has so far been very well received! Here are a few of the highlights on how the OfficeDrop cloud dashboard works:

Accessing your cloud dashboard is easy. When you first log in you’ll see the dashboard automatically. You can also get to the dashboard at any time by clicking on the “dashboard” tab at the top of your account.

access-cloud-dashboard

Cloud dashboard overview. The dashboard provides several great views into the data that you have managed in your OfficeDrop account.

cloud-dashboard On the left, you will see your recent document processing activity, including the documents you have mailed to OfficeDrop to have scanned and the digital files that you have uploaded into the account.

In the center, you will have quick access to your documents, including your favorites. But remember, if you push the “documents” file tab at the top of the page you will go back to the traditional OfficeDrop login.

On the right, you can see the “addons” that you have linked with your account. Here is where you can see what documents you have pushed to Google Docs, Evernote, etc.

We hope that you like the new layout and dashboard! Please let us know your comments.

New from OfficeDrop

ScanDrop scanning software is OfficeDrop’s newest product and makes it easy to scan paper directly into popular cloud services. Scan to Google Docs, scan to Evernote, Scan to Dropbox, scan to OfficeDrop, soon scan to gmail, scan to local disk. ScanDrop offers powerful PDF tools like preview, rotate, page reorder, delete, crop and more. When scanning to the cloud, add metadata like tags, labels, notebooks, and folders/collections.

Posted in Benefits, cloud computing, Digital Office, Evernote Document Management, Freshbooks Document Management, Google Docs Paper Management, Product, Product Features | 1 Comment »

Connect to the Cloud from your Desktop

Thursday, November 18th, 2010

Announcing OfficeDrop’s new Desktop Cloud Connector, a downloadable Windows software to connects your desktop with OfficeDrop’s award winning online digital filing system. Now you can experience the power of cloud computing with the speed and convenience of your desktop computer.

Apps are the Way to Go

Is the web dead?

Our clients spoke and we listened – people want to use apps to manage their cloud-based data! Since the introduction of ScanDrop, our scan to the cloud scanning software, patterns of how users submit their paper into OfficeDrop’s system has totally flipped from mainly uploading from the website in Q1 to larger than 50% email and ScanDrop submission in October.

The chart to the right shows how clients have been submitting digital files into the OfficeDrop’s digital filing system. (Note that we are excluding files submitted into the system by our document scanning service!)

Wired Magazine was onto something – the web seems to not the preferred way to get data into the cloud!

You can read about the growth in our apps in a previous blog post here. And here is a link with more info on how we believe that small businesses think the web is dead.

Key Features of OfficeDrop’s Desktop Cloud Connector

There are some pretty serious advantages to using OfficeDrop’s desktop software to manage the paper and digital files that you’ve stored in the cloud:

Sync all files and scans across the desktops in your organization – and if you are the administrator you can set which permissions and manage which folders and files each of your employees sees
Faster full-text search
Easier document upload and download
Connect directly with your scanner using ScanDrop
4 document views, including the classic OfficeDrop snippet view

If you are already an OfficeDrop user visit https://www.officedrop.com/ze/tools/ to download the Windows desktop app today.

If you are not yet a user, visit our pricing page and pick a plan that is right for you!

Posted in Benefits, cloud computing, OfficeDrop, Product, Product Announcements, Product Features, Product Updates, scanning software | 3 Comments »

Managing Distributed Teams with Enterprise 2.0

Monday, November 8th, 2010

I recently came across an article on Enterprise 2.0 and “the disconnected knowledge worker” by Ron Miller of Fierce Content Management. Ron’s thesis is that new collaboration tools can help keep distributed workforces in close contact, promote team building and enhance efficiency.

I 100% agree!

OfficeDrop’s team is in several time zones and we use a variety of tools to manage our company. We even use enterprise 2.0 tools to manage our scanning center – even though it is not distributed, we have a couple of shifts of workers and need to make sure each shift has all the information they need to successfully complete projects for our clients.

We also use our own tool to manage relationships with our investment group, bookkeeper and lawyer. Cloud content management + distributed scanning and online cloud document storage really help keep us on the same page. When we scan a document into OfficeDrop’s online storage (or email it to the cloud), we pick specific folders that we have shared with our service providers, like our accountant. At the end of the month, she knows to look in those folders for supporting documents that help her close our books.

Posted in cloud computing, Digital Office, OfficeDrop, Organization, Paperless, Product Features, scandrop, scanning software | No Comments »